ADMINISTRATIVE PROGRAM MANAGER I

The Maryland Department of Labor, Financial Regulation, is accepting applications from qualified candidates for the position of Administrative Program Manager I. Administrative Program Manager I is a managerial level of work in the Management Service of the State Personnel Management System.

Resumes may be submitted as supplemental information; however, all sections of the application must be completed in full. Incomplete applications will not be considered.

This is a Management Service position and serves at the pleasure of the appointing authority.

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100 S. Charles Street, Baltimore, MD 21201

The position of Assistant Director of Administration works in conjunction with the Director of Administration to oversee and direct all administrative functions of the Division of Financial Regulation. The Assistant Director of Administration serves as the liaison between the Division and the Department of Labor’s Office of Administration (OOA), with a specific focus on Human Resources, the Office of General Services (OGS), and the Department of Information Technology (DoIT). The Assistant Director of Administration oversees the onboarding and ongoing training of OFR staff on office related policies and procedures. The position supervises the Administrative Officer II and Secretary III positions. The Assistant Director of Administration assists with the day-to-day functions of the Division, including: various special projects; organizing and assisting with the Division’s PEP process and HR processes including submission of forms; organizing and assisting with the Division’s All-staff and other meetings.; check processing through remote deposit check scanning; procurement activities, including ordering capital inventory (furniture and equipment) and maintaining accurate inventory records; ordering office supplies and ensuring adequate supplies are on hand for the efficient operation of the office; overseeing the daily clerical functions of the Administration Unit; approving invoices for payment and forwarding them to Accounts Payable for payment, including working with Fiscal Officer on information about Budget Appropriation, expenditure activity and funding availability; providing employee access to various systems, including FMIS, AS400, Virtru, and remote access (paloalto Global Protect and calfs-ad script); ; proposes or revises and implements internal policies and procedures and checklists; and paying certain expenses including hotel invoices using assigned Corporate Purchasing Card and in accordance with the policies and procedures pertaining to the State’s Corporate Purchasing Cards, including preparing monthly credit card reconciliations. An Administrative Program Officer I is an Administration Unit position that may, in management’s discretion, work remotely in accordance with the Agency’s telework policies.

Duties of this position include but are not limited to:

Experience: Four years of progressively responsible experience in administration, federal, state or local government work in a licensing or supervision related agency. One year of experience supervising, leading or training employees.

Education: Bachelors degree in business, public administration, economics or related area of study.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of FMIS experience processing procurements

One year experiences on-boarding new employees

Experience writing or revising administrative procedures.

This recruitment is for current Maryland Department of Labor: Financial Regulation state employees only.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Please make sure that you provide enough information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Unfortunately, we won't consider information submitted after this date. Successful candidates will be ranked as best qualified, better qualified, or qualified and placed on the eligible (employment) list for at least one year.

Resumes are acceptable as additional information only; however, the application must be completed in its entirety, or it will be subject to rejection.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.), must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require a bachelor's/master's degree, etc.:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted before hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

Applications that meet the minimum and/or selective qualifications will be referred to the hiring manager for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

This is a full-time, permanent position and is eligible for full state benefits, which include:

● Flexible hours and hybrid teleworking

● Paid holidays: 12-13 per year

● Generous paid leave package (annual, sick, personal and compensatory leave)

● State Pension ("defined benefit" plan)

● Tax-deferred supplemental retirement savings plans (401(k) and 457)

● Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services

● Flexible Spending Account plans for Health Care and Daycare

● State Employees Credit Union

STATE OF MARYLAND BENEFITS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767-4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov. If you encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214.

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:  

Maryland Department of Labor/ Office of Administration

Attn: Jasmine Hubbard 25-005472-0012

100 S. Charles Street, 5^th Floor

Baltimore, MD 21201  

For additional information, please contact Jasmine Hubbard at 410-767-2627 or via email Jasmine.Hubbard1@maryland.gov

The MD State Application Form can be found online  

Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.