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EXECUTIVE ASSISTANT TO THE DEPUTY SECRETARY OF SUPPORT SERVICES

EXECUTIVE ASSOCIATE III

Recruitment #25-005053-0005

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Introduction


This is a Special Appointment position and serves at the pleasure of the Appointing Authority.

 

This recruitment is limited to current State employees only.

GRADE

17

LOCATION OF POSITION

TBD at one of the following locations:

Headquarters - 217 E. Redwood Street Baltimore, MD (Baltimore City)
Capital South - CYDC/Fiscal - 11001 Frank Tippett Rd, Cheltenham, MD (P.G. Co.)
West - 1 James Day Drive, Cumberland, MD (Allegany Co.)

Main Purpose of Job

Join Us in Making a Difference at DJS!

The Maryland Department of Juvenile Services (DJS) is dedicated to transforming young people’s lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for the role of Executive Assistant to the Deputy Secretary of Support Services (Executive Associate III), so come join our team and make a meaningful impact on youth and the community at DJS!

As the Executive Assistant to the Deputy Secretary of Support Services, you will serve as a trusted advisor and senior administrative partner to the Deputy Secretary, supporting the Department’s mission and ensuring the smooth, efficient functioning of the Support Services Division. This position plays a pivotal role in coordinating high-priority initiatives, overseeing administrative operations, and supporting the development and implementation of programs and policies that enhance organizational excellence. Working at the intersection of operations, administration, and executive leadership, you will manage sensitive projects, coordinate across multiple units, and ensure the timely flow of information and decisions that drive progress. This is a dynamic, visible role for a detail-oriented professional who thrives on collaboration, problem-solving, and ensuring initiatives run seamlessly from concept to completion.

Key responsibilities of this position may include, but are not limited to, the following:
  • Driving Operations: Coordinating the Support Services Division’s daily activities, streamlining workflows, and supporting the implementation of programs, policies, and procedures.
  • Managing Projects: Overseeing sensitive, high-priority initiatives, tracking progress, and ensuring timely, accurate completion.
  • Supporting Decision-Making: Conducting research, analyzing data, preparing reports, briefings and recommendations to aid the Deputy Secretary in making an informed decision.
  • Representing Leadership: Preparing communications, presentations, and talking points, and serving as a liaison with internal and external stakeholders.
  • Optimizing Resources: Assisting with staffing, scheduling, budget oversight, and resource coordination to maintain efficient operations and continuity.
  • Cultivating Teams: Mentoring and supporting Administrative Office Professionals and Management Associates, fostering professional growth and high performance.
  • Advancing Goals: Supporting initiatives that strengthen juvenile justice outcomes, enhance public trust, and advance the Department’s mission.

This position is eligible to work a hybrid telework schedule.

This position may require some travel.

MINIMUM QUALIFICATIONS

EDUCATION: Graduation from high school or possession of a G.E.D. equivalent certificate acceptable to the Maryland State Board of Education as described in the Correctional Training Commission Regulation.

EXPERIENCE: Five (5) or more years of experience providing executive administrative support to senior Executive leadership and/or C-Suite leaders.

DESIRED OR PREFERRED QUALIFICATIONS

The preferred candidate for this position may possess any of the following qualifications:
  • Three (3) or more years of experience using Power BI, Google applications and/or Microsoft Office Suite (Word, Excel, PowerPoint).
  • Three (3) or more years of experience supporting executive operations, including booking/managing travel, maintaining multiple calendars, handling communications, organizing meetings, preparing reports, and overseeing projects.
  • Experience managing confidential information.
  • Excellent written and verbal communication skills.
  • Strong attention to detail & time management skills.
  • Ability to collaborate with multiple leaders internally and externally.
  • Passionate about empowering young people through transformative initiatives like process optimization, procedure redesign, and innovative problem-solving.

LIMITATIONS ON SELECTION

This recruitment is limited to current State employees only.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Candidates shall be certified to the eligible list for a period of one (1) year.

EXAMINATION PROCESS

The assessment will involve a rating of your application based on your education, training, and/or experience as it relates to the position's requirements. Therefore, it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all relevant experience and education. For education obtained outside the U.S., you will be required to provide proof of equivalent American education, as determined by a Foreign Credential Evaluation Service, at the time of hire. Please complete the supplemental questionnaire, if applicable. They will be used when rating applications. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your completed application to receive credit. Missing or incomplete supplemental questionnaires may impact the overall rating of your completed application.

If you are a Veteran applying for this position, please submit your DD 214 Long Form with your completed application to receive proper credit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY encouraged. However, if you are unable to apply online you may mail a paper application and resume to the address below or fax a paper application and resume to the fax number below. If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#. The paper application must be received by 5:00 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

Maryland Department of Juvenile Services
OHR-Recruitment & Examination Unit
217 E Redwood St. Baltimore, MD 21202
Attn: Recruitment #25-005053-0005
Fax number 410-333-4188
TTY Users: call via Maryland Relay

Should additional information regarding this recruitment be required or if you have any questions regarding this recruitment, please contact the Maryland Department of Juvenile Services, Recruitment and Examination Unit at djs.careers@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or application.help@maryland.gov.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

Bilingual applicants and people with disabilities are welcome to apply for all recruitments.

Candidates with lived experience relating to the criminal/juvenile legal system are encouraged to apply.




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