EXECUTIVE ASSOCIATE III

This recruitment is an Internal Recruitment limited to current Maryland State Police employees only.

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Maryland State Police

Office of the Superintendent

1201 Reisterstown Road

Pikesville, MD 21208

This position serves as the administrative staff assistant to the Superintendent of the Maryland State Police, a Cabinet Secretary to the Governor of Maryland. This position plays a very intricate part in the Department, relieving the Superintendent of many details involving a wide variety of technical, non-technical and administrative services. This position serves as the confidential assistant to the Superintendent in highly sensitive matters and investigations and acts as a key member in the daily operations and management of the Office of the Superintendent.

Organizes and structures daily schedule of appointments, and screens all visitors for the Superintendent for the various demands o his time for meetings and public functions. This involves activities involving Maryland State Police matters as well as the various Boards on which the Superintendent serves. Coordinates the Superintendent's appearances as the Governor's surrogate at public events.

 

Conveys and acts as an intermediary for the Superintendent and consults directly with the Office of the Governor, Legislators, Cabinet Secretaries, Bureau Chiefs, and various other personnel within the State government, high level officials of other law enforcement agencies, private executives, and professional persons, and the general public on the various policies and procedures of the Maryland State Police. Independently responds to the Governor's staff concerning policies, and legislative matters. This requires considerable tact, diplomacy, discretion, good judgement, and experience in making decisions of an administrative nature instantly.

 

Manages the office and the secretarial operations within the Superintendent's Office. Reviews correspondence to the Governor, Lieutenant Governor, or other Department Secretaries for final signature of the Superintendent. Advise and assist other clerical and sworn personnel within other Bureau Chief's Offices, on proper handling and preparation of correspondence, both written and oral, for the Superintendent's and Governor's signature. This includes correspondence to elected officials, such as Mayors, Senators, delegates, and other officials.

Serves and acts as the Maryland State Police representative on the Governor's Constituent Team and is the contact person for the Department. Makes frequent contact with the Governor's Office to ensure constituent's concerns are handled in a prompt and efficient manner. Acts as the initial contact person for the Governor's Office and all State Departments to assist in resolving and type of concern or need that the Department can provide. Handles the Governor's correspondence log for all correspondence assigned to the Maryland State Police for appropriate responses.

Organizes and coordinates all scheduling events with the Governor's Office and Lieutenant Governor's Office involving participation of the Superintendent. Contact is made to ensure appropriate information is available to all participants, including presentation materials, resource and supportive documentation. 

Other duties assigned by the Superintendent of the Maryland State Police or his designee. 

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

 

Experience: Eight years performing administrative or secretarial work involving typing duties. 

 

Note: Thirty credit hours from and accredited college or university may be substituted at the rate of thirty credits for one year of experience for up to four years of the required experience.

Preferred Qualifications:

 

1. Experience in Windows based operating systems; preferably Windows 10.

 

2. Experience with Microsoft products (Word, Excel, PowerPoint).

 

3. Experience with Google products (Docs, Sheets, Slides).

 

4. Experience taking meeting "minutes".

 

5. Experience completing and sending correspondence for and Executive/Commander.

This recruitment is an Internal Recruitment limited to current Maryland State Police employees only.

The selection process for this recruitment will involve a rating of the training and experience provided on the application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED, and QUALIFIED categories. The list will be used by the hiring manager to select the individual to fill this vacancy. The list will be valid for one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

STATE OF MARYLAND BENEFITS

 

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4329.

*TTY Users: Call Maryland Relay

*We thank our Veterans for their service to our country and encourage them to apply

*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity

*Bilingual applicants and people with disabilities are encouraged to apply

 

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: William Boniarski

william.boniarski@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.