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MLDS Executive Associate

Executive Associate II

Recruitment #25-005052-0008

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Introduction



The Maryland Longitudinal Data System (MLDS) Center develops and maintains a data system that contains student data from all levels of education and workforce data in order to provide analyses, produce relevant information, and inform choices to improve student and workforce outcomes, while ensuring the highest standards of system security and data privacy

GRADE

15

LOCATION OF POSITION

Maryland Longitudinal Data System Center
200 West Baltimore Street
Baltimore, MD 21201

Main Purpose of Job

This position provides direct administrative, fiscal, secretarial and technical support to the Executive Director of the Maryland Longitudinal Data System (MLDS) Center.

POSITION DUTIES

  • Provides administrative and secretarial support to the Executive Director and the MLDS Center.
  • Coordinates administrative coverage of the MLDS Center.
  • Handles logistics for meetings, events and seminars as appropriate.
  • Manages agency mail, telephone and email requests; determines the appropriate course of action for response.
  • Provides fiscal management for the Center. 
  • Manages agency credit card.
  • Manages inventory.
  • Serves as primary liaison with UMB administrative personnel to manage inter-agency agreement terms and payments.
  • Serves as primary liaison with MSDE for all human resources operations.
  • Manages agency time sheet reporting and PEP compliance.
  • Supports management throughout hiring process.
  • Manages all on boarding process for new employees including submission of forms and necessary training certifications from new employees.
  • Other Duties As Assigned.

MINIMUM QUALIFICATIONS

Experience:  Seven years of progressively responsible experience providing administrative support.  Relevant experience in a State or local government agency is desirable.
Note:  Candidates may substitute the possession of a Bachelor's Degree for four years of required experience and may substitute an Associate's Degree for two years of experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • Experience with Maryland's Financial Management Information System (FMIS)
  • Experience managing a Corporate Purchasing Card
  • Experience using JIRA software
  • Experience with communication tools such as GovDelivery/Granicus
  • Experience with DocuSign

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment - AND - submit their professional resume.

The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201.

If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted.

Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.  

Inquiries can be made to 410-767-0019, TDD 410-333-3045. 

Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country





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