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Federal Draw and Revenue Accountant

Accountant Lead Specialized

Recruitment #25-004550-0003

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Introduction


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

This recruitment is limited to current employees within MSDE Accounting Department, Division of Financial Planning, Operations & Strategy only.

GRADE

18

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore St
Baltimore, MD 21201 

Main Purpose of Job

The Federal Draw and Revenue Specialist manages the drawdown and revenue processes for federal grants to ensure the timely and accurate receipt, allocation, and reporting of federal funds. This includes processing fund drawdowns, reconciling revenues, maintaining compliance with federal regulations, preparing required financial reports, and supporting accounting operations through journal entries and system setup. The role is essential for maintaining the integrity of grant financial data and ensuring effective cash management

POSITION DUTIES

  • Process drawdowns twice a month from federal payment systems, including PMS, G5, ASAP, and FedWire.
  • Ensure timely and accurate submission of drawdown requests.
  • Maintain detailed backup documentation, including expenditure reports from Cognos, DAFR T100/T200, and 66 screen screenshots to support drawdowns.
  • Process refunds for overdrawn grants as needed.
  • Verify that cash received from drawdowns is accurate and properly allocated to general ledger accounts, grants, phases, and PCAs.
  • Ensure the proper allocation of revenue from the clearing account across programs and accounts, reconciling the clearing account after each draw to maintain a zero balance (including prior years). 
  • Propose and process adjusting entries to correct errors in revenue allocation. 
  • Ensure compliance with federal regulations, grant terms, and conditions.
  • Prepare financial reports required by federal agencies and internal stakeholders, including Form 425/FFR.
  • Maintain a drawdown log that tracks expenditures and cash receipts by grants / CFDA for cash management reporting.
  • Respond to audit inquiries and provide journal entry backups as required for drawdowns and revenue received.
  • Prepare journal entries for expendable budgets.
  • Assist in setting up FMIS data, including PCAs and grants.
  • Support the team by gathering documentation and entries for chargeback transactions.
  • Assign, review and approve the work of and train lower-level Accountants

MINIMUM QUALIFICATIONS

 Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.
 Experience: Four years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include two years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting.

Notes: 

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing for the required education. 
 2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.
 3. Possession of a certificate as a Certified Public Accountant or a Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience.
 4. Applicants may substitute one year of professional auditing experience for one year of the required general accounting experience.
 5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

LIMITATIONS ON SELECTION

This recruitment is limited to current employees within MSDE Accounting Department, Division of Financial Planning, Operations & Strategy only.

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified. The resulting list of qualified candidates will be in effect for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position

BENEFITS

FURTHER INSTRUCTIONS


It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position.

Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

If you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application. Postmarks will not be accepted.

Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. Individuals with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. All application materials must be received in our office by the Closing Date. 

Appropriate accommodations for individuals with disabilities are available upon request.



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