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Fiscal Accounts Technician II

Recruitment #25-004523-0023

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.

GRADE

ASTD12

LOCATION OF POSITION

Office of Field Services
Division of Rehabilitation Services 
2525 Riva Road, Suite 101 
Annapolis, MD 21401

POSITION DUTIES

This position will manage and direct the Region 2 regional office and four district offices in utilizing procurement and accounting procedures within State guidelines. The incumbent is responsible for establishing and maintaining accurate records for all operating costs and client expenditures, as well as maintaining internal bookkeeping records for all accounting, inventory, purchasing and budgetary matters. The Fiscal Accounts Technician will identify budget trends and recommend budget realignments, reconcile accounting systems, and assist with bill payment to ensure timely processing of invoices and payments to vendors.

Position Duties Include: 
  • Case Service Purchasing and Billing: Process case service billing through AWARE Case Management System as assigned. 
  • Create authorizations, prepare bills for payment, resolve billing questions/problems, maintain system for review and verification of bill payment. 
  • Non-Case Service Purchasing and Billing: With prior administrative approvals, independently act as purchasing agent for the regional and four offices on non-case service purchasing up to $15,000 under current procurement policies. 
  • Receive and review regional requests for supplies and service orders. 
  • Code and record daily requests for purchases for the region, maintaining an audit trail. 
  • Maintain updated inventory records on all staff equipment and furnishings as required by MSDE. 
  • Provide staff training and technical assistance in the areas of authorizations, bill payment, State contracts, credit card logs, supply ordering, expense accounts, inventory, and other fiscal related areas as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments. 

Notes:
1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education. 
2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • Experience with invoice processing, bill payment and account reconciliation. 
  • Experience working with the State’s Financial Management Information System (FMIS).

LIMITATIONS ON SELECTION

Recruitment is limited to current MSDE Division of Rehabilitation Services (DORS) employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to MSDE Human Resources Branch, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the Human Resources address listed above.

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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