Fiscal Services Supervisor

18

McHenry Row-Banner Building

1215 E. Fort Ave., Suite 300

Baltimore, MD 21230

This position serves within the Alcohol, Tobacco and Cannabis Commission’s Fiscal Services Section and supports the agency’s budget, finance, accounting and procurement functions. This position reports to a program manager to ensure the day-to-day fiscal and accounting processes of the State are being implemented and adhered to. The incumbent will interact with a program manager and other agency leadership for the purposes of monitoring, tracking and advising on agency expenditures. The incumbent will additionally work with the Department of Budget and Management on budget preparation and submission.

●       Requires a degree of expertise and independence in State agency fiscal processing and accounting.

●       As the primary “bookkeeper,” receives and maintains filing system of financial records, including quotes, invoices, receipts, and memos

●       Enters all payments, deposits, and other journal entries within the State’s financial management information system (FMIS), per General Accounting Divisions (GAD) policies.

●       Assists the program manager and other agency leadership with the preparation and submission of annual budget requests.

●       As “timekeeper”, reviews and enters summary payroll data for each contractual and regular time period and provides reminders and assistance to employees in entering timesheets

●       Assists with monthly reconciliation of Accounts Receivable and Corporate Purchasing Card Expenditure

●       Tracks and conducts analysis of expenditures throughout the agency to contribute to budgeting policy and other management decision making. 

Applicants must meet all of the following minimum qualifications to be considered:

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

The following qualifications are preferred.

•        Coursework, training or education in finance, public administration, accounting, economics or a related field.
•        Two (2) or more years of experience working in a federal, state, or municipal government finance, accounting, or budget unit.
•        Two (2) or more years of experience reviewing, entering, or approving journal entries, purchase orders, and State, federal, or local agency expenditures or transactions.
•        Two (2) or more years of experience with one or more State of Maryland budget, finance, and accounting tools (FMIS, R*Stars, BARS, ADPICs, etc.) or comparable relevant software.
•        Demonstrated competency in Microsoft Excel and / or other data management and analysis software.
• Demonstrated competency in entering, processing, or reviewing journal entries, financial transactions, agency transmittal or other budget/accounting processes

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Please read all requirements before applying. Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

STATE OF MARYLAND BENEFITS

 

All application materials must be received in our office by the closing date. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or emailed to Beth Richard bethe.richard@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job recruitment number on any documentation to ensure timely processing.

 

Inquiries about this recruitment can be made to Beth Richard bethe.richard@maryland.gov

 

Appropriate accommodations can be made for individuals with disabilities. 

 

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or application.help@maryland.gov.

TTY Users: Call via Maryland Relay. If you are unable to apply online, you may mail your

 

We highly encourage candidates to apply online using the JobAps system but application, answers to the supplemental questions, and other materials may be mailed to the following:  Alcohol, Tobacco, and Cannabis Commission, 1215 E. Fort Ave, Suite 300, Baltimore, MD 21230

 

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentations of academic or experience requirements for this position may result in non-selection or termination of employment. 

 

ATCC is an equal opportunity employer. It is our policy that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status. As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

 

We thank our Veterans for their service to our country and encourage them to apply.