Introduction
** This recruitment will be used to fill multiple vacancies with different locations. **
GRADE
17
LOCATION OF POSITION
DJS- Contract
and Business Services Unit (Allegany County)
1 James Day Drive
Cumberland, MD 21502
DJS-
Contract Administrator- Youth Services (Prince George’s County)
Cheltenham Youth Detention Center (Fiscal Services
Building)
1003 Frank Tippett Rd
Main Purpose of Job
Join Us in Making a Difference at DJS!
The Maryland Department of Juvenile Services (DJS) is dedicated to transforming young lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for the role of the Administrator II, so come join our team and make a meaningful impact on youth and the community at DJS!
This position is responsible for the management and oversight of all assigned contracts throughout all phases of the contract lifecycle, which involves planning, organizing, performance monitoring, compliance, vendor management, and change management, close – out and other activities associated with the contract management process. This position includes creating solicitations, requests for procurement action (RFPA). This position requires tracking of expenditures of all types of contracts within the contract life cycle to avoid retroactive contracts, retroactive modifications, and/or overspending and compliance within COMAR Title 21. This position also includes loading contracts, IAAs & MOUs into the CTS system by entering contract information and distribution to all related parties. This position is responsible for maintaining all records, documentation, and reporting to present to during meetings to Chief of Contract & Business Services Unit, Director of Contract & Business Services Unit, Facility Management, Regional Directors, and DJS Executive Management as well as DBM and others.
Some key responsibilities of this position may include, but not be limited, to the following:
• Attend bi-weekly staff meetings with CMU team to discuss all standard active pay contracts with their statuses to plan necessary actions in regards to contracts and contract life cycles.
• Prepares, conducts and examines performance guarantee and quality assurance reviews, and makes recommendations for liquidated damages assessments and corrective actions such as withholding of payment or termination of contract
• Review vendor invoices to determine the correct PO has been referenced, the budget coding is appropriate, and the amounts billed are consistent
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Five years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.
3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.
SELECTIVE QUALIFICATIONS
Candidates for this position must possess:
At least two years of contract lifecycle experience with forecasting and budgetary constraints.
DESIRED OR PREFERRED QUALIFICATIONS
The preferred candidate for this position may possess any of the following qualifications:
•Intermediate
knowledge of Microsoft Excel application
•Experience
with reading/interpreting contract language
•Knowledge
of Procurement laws/regulations
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that
you provide sufficient information on your completed application to show that
you meet the qualifications for this recruitment. All information concerning
your qualifications must be submitted by the closing date. We will not consider
information submitted after this date. Candidates will remain on the certified
eligible list for a period of one (1) year. The resulting certified eligible
list from this recruitment may be used to fill similar positions of the same
classification in this or other State agencies.
EXAMINATION PROCESS
The assessment will
involve a rating of your application based on your education, training, and/or
experience as it relates to the position's requirements. Therefore, it is
essential that you provide complete and accurate information on your
application. Incomplete applications will not be accepted. Please report all
relevant experience and education. For education obtained outside the U.S., you
will be required to provide proof of equivalent American education, as determined
by a Foreign Credential Evaluation Service, at the time of hire.
Please complete the
supplemental questionnaire, if applicable. They will be used when rating
applications. Please note that your answers on the supplemental questionnaire must
correspond to the information provided on your completed application to receive
credit. Missing or incomplete supplemental questionnaires may impact the
overall rating of your completed application.
If you are a Veteran
applying for this position, please submit your DD 214 Long Form with your
completed application to receive proper credit.
BENEFITS
FURTHER INSTRUCTIONS
The online application process is
STRONGLY
recommended. However, if you are unable to apply online, you may submit a
completed paper application and supplemental questionnaire responses via email
or fax to the addresses provided below. If using fax or regular mail, ensure
each page includes your First and Last Name, the Recruitment Number (located at
the top of the posting), and the last four digits of your SS#. Paper
application materials
must be received by 5:00 PM on the closing
date for the recruitment. Applications received after this time, or those with
incorrect forms, will not be accepted. Postmarks will not be considered.
Maryland Department of
Juvenile Services
OHR-Recruitment &
Examination Unit
217 E. Redwood Street
Baltimore, MD 21202
Attn: Nicole Jones, Recruitment #25-002587-0042
Fax number
410-333-4188
TTY Users: call via
Maryland Relay
If
you are having difficulty with your user account or have general questions
about the online application system, please contact the Maryland Department of
Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.
Should additional
information regarding this recruitment be required, please contact the Maryland
Department of Juvenile Services, Recruitment and Examination Unit at djs.careers@maryland.gov.
Include the Recruitment Title/Number that is located at the top of the
bulletin.
As an equal
opportunity employer, Maryland is committed to recruiting, retaining, and
promoting employees who are reflective of the State’s diversity.
DJS values the
experience gained by Veterans while serving our country. Veterans are welcome
to apply for all current recruitments.
Bilingual applicants
and people with disabilities are welcome to apply for all recruitments.
Candidates with lived
experience relating to the criminal/juvenile legal system are encouraged to
apply.
