The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!
GRADE
16
LOCATION OF POSITION
301 West Preston
Street
Baltimore, MD 21201
Main Purpose of Job
The main purpose of the Bulk Fuel Compliance Specialist (BFCS) is to maintain and update a bulk site spreadsheet that includes the site addresses, contacts, tank information, and State and Federal Compliance.
The BFCS confirms bulk deliveries by auditing ten (10) random deliveries per month and informing the Bulk Fuel Contractor of any discrepancies. The BFCS breaks down the monthly Rebate Report into fuel type, county, and agency use. They compile the data to produce quarterly and annual reports.
The BFCS serves as the Assistant Accountable Officer and will assist the Fleet Manager as necessary. The BFCS also assists the inventory group with moving inventory and taking annual inventory as needed.
POSITION DUTIES
Duties for this
position include but are not limited to:
- Maintain an up-to-date
Bulk Fuel Spreadsheet of bulk sites, contacts, financial contacts, addresses,
and tank information.
- Review and break down
the Bulk Contractor's monthly rebate report into fuel by used by agency, fuel
type, and county.
- Perform and track
monthly bulk invoice checks for accuracy and report any discrepancies to the
vendor and management.
- Assist in the
development, coordination, and oversee audit procedures for the purposes of
monitoring and detecting noncompliance by the contractor or users of the
contract. If noncompliance is detected, recommend a solution and follow up to
ensure that the noncompliance issue is resolved.
- Assist in the
development and coordination of compliance training and education programs for
all users of the Statewide Fuel Contract.
- Assist in the
development of policies, processes, and procedures.
- Assist customers with
invoices, deliveries, and fuel inventory.
- Conduct site visits as
necessary.
- All other duties
assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.
3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.
- Current employment with the Department of General Services, Business Enterprise Administration is preferred.
- Strong skills in Microsoft Office applications (Word, PowerPoint, and Excel).
- Experience collecting, compiling, and organizing data and/or information.
- Experience tracking fuel usage and inventory for audit purposes.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS
It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.
Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the application process.
The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position. Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year and may be extended. The list will be used by the hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies of the same classification.
Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.
You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.
BENEFITS
The State of Maryland offers a generous benefits package that includes:
- Tuition reimbursement for those who qualify
- Flexible work schedules and telework opportunities for many positions
- Free mass transit in Baltimore & Annapolis
- Generous paid leave that increases with years of service
Contact linda.wallace@maryland.gov or call 410-767-1386 with questions about this
recruitment. The online application process is STRONGLY
preferred. Apply online at dgs.maryland.gov – Human
Resources > Employment > Current Openings. If you are unable
to submit your application online, please send your paper application to: Human
Resources, Dept. of General Services, 301 W. Preston St., Suite 1311,
Baltimore, MD 21201 by the closing date
and time. TTY Users:
call via Maryland Relay
As an equal opportunity
employer, Maryland is committed to recruiting, retaining and promoting
employees who are reflective of the State’s diversity. People with disabilities
and bilingual candidates are encouraged to apply. We thank our Veterans for their
service to our country.
