Grant Administrator
Administrator I
Recruitment #25-002586-0017
| Department | DGS Business Enterprise Administration |
|---|---|
| Date Opened | 3/17/2025 3:50:00 PM |
| Filing Deadline | 3/31/2025 11:59:00 PM |
| Salary | $29.24 - $47.14/hour (based on agency authority, qualifications and State salary rules) |
| Employment Type |
Full-Time
|
| HR Analyst | Tiara Massey |
| Work Location |
Baltimore City
|
| Telework Eligible | Yes |
Introduction
The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!
*This position is limited to candidates willing to accept contractual employment.*
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
Duties for this
position include but are not limited to:
● Assists the Program Manager(s) in providing guidance, direction, and oversight to grant recipients and their technical, legal, and administrative consultants in preparing required grant agreements.
● Performs contract reviews and reimbursement actions, including reviewing supporting documentation to ensure recipient actions comply with program requirements, policies and procedures.
● Analyzes and reviews grant applications to ensure projects comply with the specific requirements of each Legislative Bond Initiative. Prepares agenda items for approval by the Board of Public Works (BPW) at scheduled meetings.
● Reviews grant recipients' contract and change order documentation for eligibility, including A/E and construction contracts, procurement actions, including: competitive bids, requests for proposals, small purchases, sole source, negotiations, land acquisitions, equipment/material purchases, etc.
● Determines the necessity and initiates a technical eligibility review for miscellaneous project costs claimed by a grantee.
● Provides project status information upon request to the Program Manager(s), DGS staff, including real estate, legal, fiscal/accounting, and other State representatives from the Comptroller's office and BPW.
● Maintains comprehensive electronic project records, including official grant documents, procurement actions/contracts, eligibility determinations, disbursement of funds and general correspondence (BPW, Fiscal Services Division, recipient, etc.).
● Delivers presentations at regularly scheduled workshops providing training related to the Capital Grants post-authorization process to grant recipients and beneficiaries, local officials, and elected State representatives.
● Responds to local officials, elected State representatives, representatives of other federal/State agencies or federal/State auditors, and financial institutions regarding program policies and procedures or project issues.
● Maintains Grants Database
- adding new grant information, revising grant information, and updating grant
information.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years of professional experience in grants administration or grants management.
DESIRED OR PREFERRED QUALIFICATIONS
Strong
preference will be given to applicants who possess the following preferred
qualification(s). Include clear and specific information on your
application regarding all qualifications.
● Bachelor’s degree from an accredited four-year college or
university is preferred.
● Excellent oral and written communication skills.
● Working knowledge of COMAR (Code of Maryland Regulations)
and other Maryland procurement regulations
● Experience with contract management.
● Experience advising or consulting executives or officials
on internal and external issues.
LIMITATIONS ON SELECTION
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.
Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the application process.
The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position. Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year and may be extended. The list will be used by the hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies of the same classification.
Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.
You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.
BENEFITS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits.
You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12-month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS
Contact tiara.massey1@maryland.gov or call 410-767-4987 with questions about this recruitment. The on-line application process is STRONGLY preferred. Apply online at dgs.maryland.gov – click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time. TTY Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
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