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Director of Administration

ADMINISTRATOR IV SUPERVISOR

Recruitment #25-002577-0005

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Introduction

This recruitment is limited to current employees of the Talbot County Health Department only.

GRADE

19

LOCATION OF POSITION

MDH - Talbot County Health Department
510 Cadmus Lane
Easton, MD 21601

Main Purpose of Job

The main purpose of this position is to serve as the Director of Administration (DoA) for the Talbot County Department of Health (TCHD). This position provides oversight to the administrative departments that support the services delivered by TCHD. The position supports the Deputy Health Officer (DHO) and Health Officer (HO) in their leadership of TCHD in pursuit of its mission to preserve, promote, and protect the health of all Talbot County residents.

The Director of Administration is a supervisory level position and reports to the DHO. The position supports the DHO by developing, implementing and evaluating organizational procedures and systems that support TCHD's goal of community health improvement. The Director of Administration assists the Deputy Health Officer and Health Officer, and other members of the executive staff team to implement the Strategic Plan, Workforce Development Plan, Continuous Quality Improvement (CQI) Plan, and other TCHD Goal Setting Efforts. 

The Director of Administration is responsible for the direction, management, and supervision of day-to-day office operations. In this capacity the Director of Administration oversees the following activities: 
  1. Front Desk Operations 
  2. Clerical Support Team including Interpreter/Translator 
  3. Procurement 
  4. Contracts 
  5. Facilities 
  6. Inventory 
  7. Insurance Credentialing 
  8. Vital Records maintenance and compliance 
  9. Medical Assistance Transportation Program (MA Trans) 
  10. PHI 
 Additional duties include:
  • Serve on appropriate committees and task force as assigned 
  • Ensure coordination of activities between programs 
  • Participate in agency accreditation

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for five years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess the following:
  • Experience with accounting and/or budgeting.
  • Experience with supervising and monitoring staff.
  • Experience with preparing annual budgets and budget projections.
  • Experience with cost allocation plans and monitoring expenditures that are posted using the correct costing allocations.

LIMITATIONS ON SELECTION

This recruitment is limited to current employees of the Talbot County Health Department only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment.  No postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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