ADMINISTRATIVE OFFICER III

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates. 

15

Maryland State Police

This position provides a complete range of administrative and secretarial support duties to the Executive Director, Command Staff and all sworn and civilian personnel assigned to the Criminal Intelligence Section and Maryland Coordination and Analysis Center (MCAC) personnel. The position provides the skills necessary for the enhancement of the unit’s efficiency enabling the MSP and MCAC to fulfill the mission. The MCAC is composed of multiple agencies, which includes: the Maryland State Police (MSP), University of Baltimore (UB), Federal Bureau of Investigation (FBI), Prince George’s County PD, Baltimore County PD, Baltimore City PD, Montgomery County PD, Annapolis PD, Anne Arundel County PD, Howard County PD, Maryland Transportation Authority PD, Department of Natural Resources PD, Alcohol Tobacco & Firearms (ATF), Department of Homeland Security (DHS), Department of Public Safety and Correctional Services (DPSCS), Motor Vehicle Administration (MVA), Saint Mary’s County Sheriff’s Office, Calvert County Sheriff’s Office, Army National Guard, and Parole and Probation.

Duties include but are not limited to:

• Maintain the Maryland Coordination and Analysis Center’s (MCAC) budget spreadsheet of $21,000,000.00;
• Update expenditures received from various sources to include procurement of goods & services, bill payment, expense submissions, etc.;
• Set up bi-weekly budget meetings, invite budget team, maintain notes and follow up on action items;
• Review of requisitions being submitted for processing for the budget team’s approval;
• Develop reports for forecasting and result analysis to improve operational and financial effectiveness from MCAC operating budget perspective;
• Generate requisitions for supplies, trooper needs, special orders for supplies and equipment based on requests which include appropriate quotes and other documentation;
• Recruitment – to include contacting candidates, scheduling interviews, creating interview packets and providing follow up with the Human Resources Department once final decision is made;
• Determines compliance with federal, State and local policies and procedures related to business, fiscal and operational accountability;
• Provides financial reports for monthly, quarterly and annual requirements from a variety of agencies including the Department of Homeland Security and all grant management agencies;
• Provide weekly, monthly, quarterly and annual reconciled and projected budget status reports and;
• Performs other related duties as assigned.

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:  Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.  

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

In accordance with Section 2-204(b)(6) of the Public Safety Article, candidates for position in this classification may be subject to an initial drug screening and a complete criminal background investigation to include a polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail.  The Maryland State Application Form can be found online. Completed applications, required documentation and any required addendums may be mailed to:

 

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: Tiffany R. Hazel

 

For questions regarding this recruitment, contact tiffany.hazel@maryland.gov

 

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.

 

TTY Users: call via Maryland Relay.

 

We thank our Veterans for their service to our country and encourage them to apply.

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

 

Bilingual applicants are encouraged to apply.