ADMINISTRATIVE OFFICER III

The Maryland Military Department (MMD) is looking for a candidate to fill our Admin Officer III position! The selected candidate will work as the agency Payroll Specialist and Timekeeper. Join a dynamic team and embark on a career with great benefits, pension, generous leave, a competitive salary, and opportunities for professional growth!

This position works on a compressed work schedule from 6:30 am to 5 pm, Tuesday through Friday and has free parking available on site. 

*This recruitment is limited to current Maryland State employees*

15

Fifth Regiment Armory

219 29^th Division St

Baltimore, MD 21201

The primary responsibility of this position is to function as the Agency Timekeeper and Payroll Administrator for the 250 merit and contractual employees and over 5000 Maryland National Guard members. This position will work in conjunction with the HR Coordinator in Workday to ensure there is a seamless processing of all Workday transactions that impact payroll, including leave events, leave balance adjustments, and one-time payments.

Including but not limited to:

• Ensure the completion and submission of all MMD timesheets.
• Process leave events, one-time payments, and reconciling leave balances.
• Process payroll reports in a timely manner (No Time Entered, Unsubmitted time, etc.)
• Ensure all laws, regulations, policies, and procedures are followed as it relates to leave usage and time sheet submission and approval.
• Assist with conducting training and employee onboarding in the areas of payroll and timekeeping.
• Ensure Guard members are paid accurately and timely during State Activations.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.  

One year of experience with performing the role of timekeeper in Workday.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the minimum qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.  We will not consider any information submitted after this date.

Resumes will not be accepted in lieu of a completed application.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  This list will be used by the hiring agency to select employees.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.

This position is not subject to Bargaining MOU's.

STATE OF MARYLAND BENEFITS

Military Veterans may qualify for additional bonus points towards certification.

 

A copy of your proof of eligibility (DD214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved.

 

PLEASE DO NOT SUBMIT UNSOLICITED DOCUMENTATION

Online application process is STRONGLY preferred. If you are unable to apply online, you may submit a paper application to:

 

Maryland Military Department State Personnel Office

29th Division Street, Room B10 

Baltimore, MD 21201-2288

 

For questions regarding this recruitment, please contact Kira Williams at Kira.williams2@maryland.gov; Fax: 667-239-3559

 

 

TTY Users: call via Maryland Relay

 

As an equal opportunity employer Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.