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Title IV-E Specialist

HUMAN SERVICE SPECIALIST III

Recruitment #25-001915-0004

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Introduction



 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. 
 

GRADE

ASTD14

LOCATION OF POSITION

Maryland Department of Human Services
Social Services Administration
25 South Charles Street
Baltimore, MD 21202 

Main Purpose of Job

The primary purpose of this position is to perform Foster Care, Adoption and Guardianship case reviews to determine client eligibility for Title IV-E Federal Funding. The position will be located at various local departments of social services throughout the state. The position functions as a Title IV-E Eligibility Specialist and is responsible for ensuring compliance with federal laws, rules, and regulations for the delivery of services. This position is essential to achieve the Department of Human Resources’ mission to maximize federal funding by providing leadership in fiscal matters and empowering the central office, local departments of social services and other community partners to deliver the most effective and efficient services to our population.

POSITION DUTIES

  • Complete Initial Eligibility determinations for children entering out- of-home care. Utilize several databases including CJAMS, BEACON 2.0, SVES, and E&E to obtain and verify information necessary to meet the federal eligibility requirements.

  • Complete IV-E Redeterminations of cases for children remaining in care 12 months or longer to ensure that a positive eligibility determination is made for children who are eligible to continue receiving Federal Funding under the Title IV-E program.

  • Complete Applicable Child Assessments, Adoption Subsidy eligibility determinations and Guardianship Assistance eligibility determinations.

  • Collect/Compile/Research data necessary to make an accurate determination of all completed cases.

  • Apply knowledge of Federal and State policies and procedures in order to accurately determine eligibility for other Federal Funding, i.e., Title II (SSA) benefits; Title XVI (SSI) benefits; Title XX (Medical Assistance); and Adoption and Guardianship subsidy funds.

  • Enter/update/verify and upload required data and supporting documentation into the CJAMS data system.

  • Prepare monthly productivity reports detailing daily activities completed using Smartsheet.

  • Prepare statistical/data reports that are used to support the agency’s claims for Federal Funds.

  • Consult/Interact with child welfare caseworkers, supervisors, administrators, Title IV-E Liaisons, and other agency representatives in order to ensure that required documentation is retrieved and that the established procedures are adhered to.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Experience: Six years of experience, two years of experience in the administration of a human services program or experience conducting studies and analyses of programs, procedures, practices and organizations and an additional four years of professional or technical experience in the administration of a human services program or experience conducting studies and analyses of programs, procedures, practices and organizations.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in the administration of a human services program or experience conducting studies and analyses of programs, procedures, practices and organizations for the required experience.

2. Candidates may substitute graduate level education at an accredited college or university in a human services related field at the rate of 30 credit hours per year for up to six years of the required experience.

3. Candidates may substitute U.S. Armed Forces military experience as a commissioned officer in Administrative Officer classifications or Administrative Officer specialty codes in the General, Administrative, Clerical and Office Services field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • One year of experience interpreting and applying federal or state regulations, such as those governing Title IV-E, TANF, SNAP, Medicaid, or other income-based programs.
  • One year of experience reviewing case records or financial data to determine program eligibility, ensure documentation accuracy, or identify corrective actions. 
  • One year of experience using information systems such as Child Juvenile and Adult Management System (CJAMS), CARES, Client Information System (CIS), Eligibility & Enrollment (E&E), State Verification Exchange System (SVES), and (BEACON 2.0) or comparable databases to verify information and document eligibility decisions.
  • One year of experience preparing reports, tracking productivity, or maintaining records using Google Workspace, Microsoft Office, and Smartsheet.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.   

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS
• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). 
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework. 

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Room 1116-F, Baltimore, MD 21201.

Or email cynthia.mcmillian@maryland.gov.; voice 410-767-7199.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

Do not submit unsolicited documentation. Resumes should not be viewed for a completed state application. 

TTY Users: call via Maryland Relay.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

We thank our Veterans for their service to our country and encouraged them to apply. 



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