OFFICE SECRETARY III

 

Mission statement: To transform young people’s lives, create safer communities, and forge more equitable systems through community-based partnerships that hold youth accountable while building on their strengths and support systems.

Vision Statement: Providing pathways to success for youth and families through partnerships across Maryland.

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Department of Juvenile Services

The main purpose of this key position is to provide administrative secretarial services to the staff and County Supervisors assigned to the Wicomico County office. The Office Secretary III is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

1. At least one year experience performing secretarial duties for a senior level administrator or executive level staff.

2. At least one year experience working with Microsoft Office Suite (Word, Excel) and Google Workspace (Gmail, Calendar, Docs, Sheets, Meet).

3. Experience coordinating and planning meetings and events.

4. Strong written and oral communication skills.

5. Ability to prioritize and multi-task effectively.

6. Strong time management, priority setting and problem-solving skills.

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please ensure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date; we will not consider information submitted after this date. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment will be a rating of your application based on your education, training, and experience related to the position’s requirements. It is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., you must provide proof of the equivalent American education as determined by a foreign credential evaluation service.

STATE OF MARYLAND BENEFITS

Utilizing the online application process is strongly urged.  However, if you are unable to apply online you may mail a paper application to the address below or fax a paper application to the fax number below.  If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#.  The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted: 

   Maryland Department of Juvenile Services

   203 River Street

   Snow Hill, MD 21863

   Attn: Tabitha Andrews  

   Fax number 410-632-1527

   TTY Users: call via Maryland Relay 

 

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies. 

 

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.careers@maryland.gov   Include the Recruitment Title/Number that is located at the top of the bulletin.

 

Bilingual applicants are welcome to apply for all recruitments.

 

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.