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PERSONNEL ASSOCIATE II

Recruitment #25-001260-0003

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Introduction

The Maryland School for the Deaf (MSD) is a diverse, bilingual community who in partnership with families, provides an equitable and exemplary education in a nurturing, engaging, and challenging environment to ensure our students achieve personal excellence and become lifelong learners.  As such, we are looking for dedicated individuals who can join us to support the education of the children at MSD.

This is a 12-month position in the Personnel Department of the Maryland School for the Deaf – Frederick Campus.

GRADE

ASTD11

LOCATION OF POSITION

MSD, Frederick Campus, 101 Clarke Place, Frederick, MD 21705

Main Purpose of Job

The main duties/responsibilities of this position are: Payroll Processing (regular and contractual), Timekeeping and Leave Usage reports, Health Benefits enrollment and/or changes, Input and update JobAps and Workday for recruitment and hiring process, processing First Report of Injury(s) through the Injured Workers Insurance Fund and follow-up with their medical management personnel, processing Criminal Background Checks for new employees, volunteers, and student interns. Provide MSD Employees with assistance regarding benefit issues, retirement questions, payroll, and timekeeping problems/questions, and general personnel matters.

POSITION DUTIES

This position will be responsible for the administration, management and implementation of the personnel functions within the rules and regulations set for all Human Resource transactions.

Run and sort payroll reports on a weekly basis. Review for accuracy and look for possible payroll errors Inspect for discrepancies and communicate with supervisor or employees as necessary to make corrections. Review for proper coding of FMLA/chronic illness, accident leave, earned comp time, and earned holidays; verify that supervisors have approved time submissions in a timely manner, reconcile leave requests and overtime/comp requests to approved time and overtime/comp time to approved timesheet. Contact supervisors who need to make corrections/adjustments or approve timesheets. Assist employees or managers who have problems entering or approving time in Workday. Complete other personnel transactions in Workday. Assist with recruitment and JobAps postings. This position is also responsible to assist with on boarding of new employees, maintain personnel files, and assist with health benefits enrollment and/or changes, as well as processing Workers Comp Claims and meeting with employees in regards to Retirement paperwork.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of general clerical or administrative support experience, at least six months must have been paraprofessional personnel experience involving the application of personnel procedures, policies, rules, and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.

Note: Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Willing to learn American Sign Language.

Experience with Workday or similar HRIS program preferred.

Notary Preferred.

SPECIAL REQUIREMENTS

New hires are subject to a criminal background investigation at their own expense.  (Maryland Code, Family Law Article 1, Sections 5-560-568)

Candidates will need to provide three letters of recommendation with their application.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred. If you are unable to apply online or if you encounter difficulty, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time.  Please include your name and recruitment number on any documentation to ensure timely processing. Resumes will NOT be accepted in lieu of completing the online or paper application.  Additional or supplemental information must be submitted by the closing date and time.  A copy of your college transcripts must accompany your application.  Application inquiries or supplemental information can be directed to the following:

Mailing Address: Maryland School for the Deaf Recruitment Department, P. O. Box 894, Columbia, MD 21044

E-mail: emily.hicks@msd.edu

Phone: 410-696-3031, TTY Users: call via Maryland Relay

Fax: 410-696-3084

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply. Bilingual applicants are encouraged to apply.  As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.  We thank our Veterans for their service to our country, and encourage them to apply.



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