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ADMINISTRATIVE AIDE (IEP Department)

Recruitment #24-002572-0016

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Introduction

The Maryland School for the Deaf (MSD) is a diverse, bilingual community who in partnership with families, provides an equitable and exemplary education in a nurturing, engaging, and challenging environment to ensure our students achieve personal excellence and become lifelong learners.

This is a 12-month Administrative Aide position for the IEP team at the Maryland School for the Deaf.

GRADE

ASTD11

LOCATION OF POSITION

MSD, Frederick Campus, 101 Clarke Place, Frederick, MD 21705

Main Purpose of Job

Provide direct administrative support to the Supervisor of Individualized Education Program (IEP) Services and collaborate with the IEP Coordinator team to perform their campus-wide duties and responsibilities and represent them in daily interactions with staff, students, parents, and other agencies.

POSITION DUTIES

Duties include but are not limited to:
  • Prioritize and direct all communications (e-mail, phone, fax, mail, internal notes, and memorandums) to and from the IEP Office.
  • Create and manage the IEP meeting calendar for the Frederick Campus of the Maryland School for the Deaf with occasional support provided to the Columbia Campus.
  • Coordinate and schedule IEP meetings for Frederick Campus students and families, and communicate the details to all meeting participants including any possible outside agency team members.
  • Schedule, contact, cancel, arrange, and bill agencies for Foreign Language and American Sign Language (ASL) interpreters.
  • Compliantly maintain and manage paper and electronic IEP files.
  • Collaborate and assist the Supervisor of IEP Services with daily operations of the IEP Office management/operations and in collaboration with the IEP Coordinator team.
  • Collaborate with the Director of Student Support Services and work closely with members of the MSD Leadership Team (MLT) to support efficient operations at MSD in all critical departments requiring IEP scheduling and compliance with regulations for scheduling.
  • Assist in developing, maintaining, and modifying, as appropriate, systems that aid the overall operations and functions of the IEP office to maintain compliance with federal and state regulations, and general school operations and expectations.
  • May be asked to assume other related duties by the Director of Student Support Services or the Supervisor of IEP Services.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Able to carry a conversation in American Sign Language.

Able to use a video phone.

Experience with cloud storage systems, electronic platforms, spreadsheets, email encryption, and filing.

Experience working in a school setting or experience working with special education documents.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

New hires are subject to a criminal background investigation at their own expense. (Maryland Code, Family Law Article 1, Sections 5-560-568)

Candidates will need to provide three letters of recommendation with their application.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred.  If online access is not available or if you encounter difficulty, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time.  Please include your name and recruitment number on any documentation to ensure timely processing. Resumes will NOT be accepted in lieu of completing the online or paper application. Additional or supplemental information must be submitted by the closing date and time.  Application inquiries or supplemental information can be directed to the following:

Mailing Address: Maryland School for the Deaf Recruitment Department, P. O. Box 894, Columbia, MD 21044

E-mail: emily.hicks@msd.edu

Phone: 410-696-3031, TTY Users: call via Maryland Relay

Fax: 410-696-3084

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply. Bilingual applicants are encouraged to apply.  As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.  We thank our Veterans for their service to our country, and encourage them to apply.



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