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ADMINISTRATIVE SPECIALIST I

Data Entry Clerk (contractual)

Recruitment #24-001755-0020

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Introduction

GRADE

10

LOCATION OF POSITION

Board of Examiners in Optometry
4201 Patterson Avenue
Baltimore, MD  21215

Main Purpose of Job

The mission of the Maryland Board of Examiners in Optometry is to protect the citizens of Maryland and to promote Quality Health Care in the field of Optometry by licensing Optometrists, receiving and resolving complaints from the public, courts, employers, insurance companies, and other licensees regarding Optometrists who may have violated the Annotated Code of Maryland, Health Occupations Article, Title 11 and its regulations Code of Maryland Regulations 10.28 and setting standards for the practice of Optometry that reflect new and emergent developments in the practice of Optometry through legislation and regulations.

The main purpose of this position is to provide administrative support to the Executive Director and the Licensing Coordinator. This position supports the Board by providing independent judgement and analysis in applying and interpreting rules and regulations in accordance with agency laws and policy. The position is responsible for data entry, scanning, uploading, creating, and managing files through the Docuxplorer document management system for initial, renewal, reinstatement, and non-renewed, applications. 

Other duties assigned but not limited to:

  • downloading electronic transcripts
  • assisting Executive Director with verifications received via email to the Board’s email address
  • creating uploading/retrieving documents to add to Docuxplorer file maintenance system
  • following established procedures in processing applications, providing verifications of practitioner's license or registration
  • reviewing and processing applications for name change
  • reviewing criminal history record checks for certification applications, to include initial, renewal, reactivations and reinstatements of applications
  • Independent decision-making and regular use of analysis when identifying, classifying, archiving, preserving, and destroying Maryland Board of Examiners in Optometry records in accordance with the laws governing the State of Maryland Department of General Services, Archives, and the Maryland Department of Health (MDH) Office of Internal Controls and Audit Compliance 
  • Independent decision-making and regular use of analysis in researching and compiling data for quarterly assessments of the Board’s records management of licensing, continuing education. 
  •  planning and successfully implementing procedures and standards related to the Maryland Open Meetings Act as required by rules, regulations, and standard operating procedures. 
  • assisting the Executive Director in planning and implementing standard procedures best practices for effective daily operational program needs in licensing, continuing education.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess:
  • Experience with reference and research methods and techniques used in collecting, compiling, and organizing data
  • Experience creating files in a file storage management system
  • Experience preparing and presenting ideas and information clearly and concisely
  • Experience applying laws, rules, regulations, and statutes
  • Experience with Microsoft Office, Google Suites, and Teams

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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