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PERSONNEL ASSOCIATE I

Full-Time Contractual (40hrs wkly)

Recruitment #24-001710-0002

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Introduction

The Thomas B. Finan Center, a multi-purpose psychiatric facility operating 88 beds, is a primary inpatient component of the Maryland Department of Health servicing the citizens of Maryland. Specialized evaluation and treatment services are available for adult and geriatric psychiatric patients.

GRADE

ASTD10

LOCATION OF POSITION

10102 Country Club Road
Cumberland, MD 21502

Main Purpose of Job

This full-time contractual position provides clerical support and assistance to the Human Resources Director for the Thomas B. Finan Center. The Human Resources Office supports the mission by providing qualified staff to provide the full array of mental health services and support services, and to support the staff of the Centers through the provision of benefits and other personnel services.

POSITION DUTIES

Establishes and maintains personnel files;

Maintains current copies of personnel policies, procedures, rules, regulations, salary schedules etc.;

Receives, interprets and distributes personnel administrative memoranda, bulletins and directives;

Answers questions concerning the application of personnel-related rules, regulations, policies and procedures and advises employees and supervisors of alternative courses of action;

Maintains confidentiality for all personnel-related activities;

Receives, completes and audits personnel transaction forms;

Requests and reviews eligible lists for vacancies;

Reviews eligible list clearances and verifies selections;

Completes employment forms and conducts orientation for new employees;

Advises new employees of job requirements, rights, privileges and obligations;

Discusses employment problems with employees;

Prepares and submits periodic reports such as, vacancy reports, turnover statistics, and EEO statistics;

Prepares bi-weekly time reports and maintains leave records;

Prepares and reviews requests for sick leave extensions and accident and injury reports;

Coordinates charity campaigns, blood drives and other employee activities;

Completes and reviews transaction documents;

Contacts agency personnel representatives to ascertain or clarify information;

Ascertains the status of positions by referring to various records including relevant databases;

Determines increment and entry-on-duty dates;

Reviews appointment documents to insure completeness and accuracy;

Receives and answers personnel-related questions and complaints from employees, personnel officers and the general public;

May counsel employees regarding health and retirement benefits and options;

Performs other related duties.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of general clerical or administrative support experience, at least three months must have been paraprofessional personnel experience involving the application of personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.

Note: Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess the following:
  • Two-years of experience in the human resources field.
  • Experience with Microsoft Office (Word and Excel).
  • Experience with Workday or similar HRIS.
  • Experience managing large volumes of files (digital and paper).

Please email resume and cover letter to andrea.lowery@maryland.gov in addition to the submission of this application.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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