OFFICE SECRETARY III

ASTD 10

50 Harry Truman Parkway, Annapolis, Maryland 21401

**This position does require travel and attendance to meetings, exhibits, conferences, and forums**

The Administrative Assistant is an administrative level position with the responsibility of administrative projects, communications, and performing event planning functions of the Rural Maryland Council (RMC).  This position reports to the Executive Director as well as providing administrative support to the RMC Executive Board and committees.

Provides administrative support to the RMC Executive Director, Executive Board and working committees.

Prepares routine and complex correspondence and responds to requests for information from RMC members, government officials, and citizens.

Administers purchasing processes and maintains inventory of office supplies, equipment, and furniture for purchase and replacement.

Produces the design of RMC communications and reports.

Produces the design and distributes the RMC quarterly newsletter.

Creates RMC routine correspondence and responds to requests for information.

Organizes the planning logistics of council events.

Maintains and post updates to various websites.

Manages other RMC related duties as assigned.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Preference will be given to applicants who possess any of the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience in utilizing various email platforms (i.e., Constant contacts, Mailchimp, GovDelivery).

Experience in utilizing various WordPress platforms (i.e., WIX and Go-Daddy) for updates and redesigns.

Experience in dictating materials and transcribing notes taken during a meeting, lecture, and conference setting.

Experience with using Microsoft 365 (Word and Excel), and Google Mail.

Demonstrated ability to accurately type on the keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training, and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.  Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401. All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.) Resumes will NOT be accepted in lieu of completing the online or paper application.

If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).

For questions concerning this recruitment, please contact: Stacey Summers 410-841-5842 or stacey.summers@maryland.gov.  TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.