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AGENCY GRANTS SPECIALIST SUPERVISOR

Grants Supervisor (NSGP)

Recruitment #24-000809-0002

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Introduction

The Maryland Department of Emergency Management (MDEM) is looking for a diligent, detail-oriented individual who is excited about making Maryland a safer place to live and work.

MDEM’s mission is to proactively reduce disaster risks and reliably manage consequences through collaborative work with Maryland’s communities and partners. MDEM is the Department of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery. MDEM is a national leader in Emergency Management that provides Maryland residents, organizations, and emergency management partners with expert information, programmatic activities, and leadership in the delivery of financial, technical, and physical resources “to shape a resilient Maryland where communities thrive.” We do this by being Maryland's designated source of official risk reduction and consequence management information.

NOTE: This position operates within an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) to attend to all emergencies on a statewide 24/7 basis. This may involve working 12-hour shifts and extended periods of time in support of 24-hour consequence management activities.

GRADE

18

LOCATION OF POSITION

7229 Parkway Dr Hanover, MD 21076
7450 Traffic Dr, Hanover, MD 21076 (COOP Site)
1 E Rolling Crossroads, Catonsville, MD 21228, USA (COOP Site)

Main Purpose of Job

The Non-Profit Security Grant Program (NSGP) Supervisor is directly responsible for the supervision of two grant administrators, the NSGP Grant Administrator - East and the NSGP Grant Administrator - West. The Grant Supervisor will provide guidance and training for the administrators and monitor the MDEM portion of the award, to ensure the successful administration of the NSGP program across Maryland. This position requires an advanced-level competency in federal grant administration, specifically as this applies to the NSGP grant requirements. The NSGP Grant Supervisor must be able to apply federal and state statutes, regulations, and guidance to the administration of NSGP including, but not limited to: 2 CFR200, Notice of Funding Opportunities, Grants Preparedness Manual, and FEMA IBs. The NSGP Grant Supervisor must be able to guide and advise grant administrators through complex tasks as well as create work plans for staff to ensure all work is delivered in an accurate and timely manner. This position is expected to interact, on a routine basis, with FEMA Region III, FEMA HQ officials, and the DC SAA, as appropriate, regarding grant administration matters. This position serves as the primary advisor for the GABM on all NSGP-related matters.

POSITION DUTIES

Serve as the primary MDEM point of contact for the grant administration functions germane to NSGP. This includes, but is not limited to:
● Serving as the primary advisor to the Grants Administration Branch Manager (GABM) on all issues pertaining to NSGP grant administration
● Providing direct and close supervision to the NSGP Grant Administrators including providing work plans that facilitate day-to-day execution of tasks required to ensure success of both grant programs
● Providing evaluation of, development of, and discipline of grant administrators
● Supporting the identification of branch process and training inefficiencies
● Responding to NSGP-related requests for information from subrecipients, MDEM Senior Leadership, and/or the GABM
● Achieving and maintaining a mastery-level of understanding of all NSGP related statutes, regulations, policies, procedures, and other authoritative documentation
● Reviewing relevant subrecipient documentation, as appropriate
● Facilitating communication between FEMA R3, FEMA HQ,MDEM, DC HSEMA and subrecipients on NSGP matters
● Tracking all related reimbursement submissions and providing status updates to the GABM
● Develop/document existing and/or new grant administration processes as they relate to MDEM business operations
● Ensuring all relevant grant documentation in uploaded into the MDEM GMS using correct procedures
● Participate in monitoring visits, which may include leading portions of the meetings relevant to NSGP
● Ensuring alignment (i.e., reconciliation) between FMIS and GMS systems
● Ensuring alignment between MDEM Project Management Plans(PMPs) and GMS via the Program Support Officers
● Appropriately elevating issues to the GABM
● Utilizing the Grant Administration Lead as a senior grant advisor resource and to support the development of optimal grant processes for review by the GABM and CPMO
● Preparing and reviewing journal adjustments in coordination with the Grants/Finance Liaison & HSGP Associate position
● Participating in appropriate working groups, committees, and/or forums that may be internal or external to MDEM
Identify higher-level PMO process gaps and/or inefficiencies germane to position workflow, elevate appropriately to GABM/CPMO, and develop potential solutions for identified gaps and/or inefficiencies.

MINIMUM QUALIFICATIONS

Experience: Nine years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and five years of experience in grant evaluation and monitoring or budget preparation, presentation and execution for the required experience.

2. Candidates may substitute graduate education from an accredited college or university in accounting, business administration, economics, finance, political science or public administration at a rate of 30 credit hours for five years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service  experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience in managing federal grant awards, specifically any exposure/experience with the Non-Profit Security Grant Program (NSGP).
Experience in accounting or financial management. This can include financial management in the context of project management (i.e., managing cost, scope, and schedule).
Experience in project and/or program management, specifically notating role in projects across the initiation, planning, execution, monitoring/controlling, and closing phases.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Emergency Management, 5401 Rue Saint Lo Drive, Reisterstown, MD 21136. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 443-381-4436, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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