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Placement Assistant

SPEC ASST III EXEC DEPT

Recruitment #23-007893-0004

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Introduction

The Appointments Office is charged with making state government inclusive and representative of the people it serves—from cabinet secretaries to judgeships and the state's 600 boards and commissions. It manages the recruitment for, and administrative and technical aspects of the appointments process, and engages with communities across the state to make sure that, for every appointment, we have the most talented and representative candidate pool possible. The Placement Assistants manage portfolios of boards and appointments to those boards, and support the administrative duties associated with the appointments work, including appointments paperwork and timely response Appointments Office emails and phone calls.

To apply, please submit your resume to Jamie Johnson at jamie.johnson@maryland.gov by the deadline, June 15, 2023 at 11:59PM ET. The subject line should read: YOUR NAME – Placement Assistant

GRADE

16

LOCATION OF POSITION

Annapolis, MD

POSITION DUTIES

General Purpose: The Placement Assistant manages appointments to a portfolio of boards and commissions and supports the administrative duties associated with the appointments work.

Responsibilities:
  • Manage a portfolio of boards for the purpose of making appointments to those boards 
  • Curate shortlists that meet board statutory requirements and needs 
  • Thoroughly vet and assign finalists 
  • Move finalists through approval and appointments processes 
  • Cultivate and maintain key stakeholder relationships with agency partners and board and commission executive directors 
  • Collaborate with key stakeholders to identify candidates that align with the unique and specific statutory requirements for portfolio boards 
  • Curate appointments with a lens of representativeness, to ensure boards and commissions are representative of the state and communities they serve 
  • Track resignations and other changes across boards–and make emergency appointments as needed 
  • Support leadership on appointments to executive boards and commissions portfolio 
  • Support the paperwork requirements associated with appointments 
  • Provide quality service–and adherence to outreach guidelines–in response to constituent concerns via email and phone calls

MINIMUM QUALIFICATIONS

Qualifications:
  • Bachelor’s degree Strong organizational skills 
  • Exceptional initiative, resourcefulness and followthrough 
  • Strong written and verbal communication skills 
  • Excellent people skills, customer-oriented 
  • Acute attention to detail 
  • Ability to juggle multiple simultaneous tasks and timelines 
  • Ability to thrive in a fast-paced office and navigate shifting tasks and priorities 
  • Team player comfortable asking for and jumping in to provide support 
  • Proficiency in key features of the Google Workspace platform including Drive, Gmail, Google Meet, Docs, Sheets, Forms, and Slides 
  • A deep commitment to equity, diversity and inclusion 
  • Alignment with the Moore-Miller Administration’s commitment to leaving no one behind

BENEFITS

FURTHER INSTRUCTIONS

To apply, please submit your resume to Jamie Johnson at jamie.johnson@maryland.gov by the deadline, June 15, 2023 at 11:59PM ET. The subject line should read: YOUR NAME – Placement Assistant

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

The State of Maryland is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The State of Maryland is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or disability, or any other legally protected basis. The State of Maryland is committed to providing reasonable accommodations to individuals with disabilities in the hiring process and on the job, as required by applicable law. The State of Maryland will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.



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