Executive Administrative Assistant

Maryland Public Television, which is commonly known by its familiar name "MPT", is a public television station service that broadcasts throughout the entire state of Maryland as well as into the District of Columbia and parts of Delaware, Pennsylvania, Virginia, and West Virginia. MPT is a member of the Public Broadcasting Service (PBS) and produces local and national programming content. In addition, it also services other Maryland State agencies by providing training material, advertising services and educational content to schools.

Maryland Public Television 

The main purpose of this contractual position is to serve as the primary administrative assistant to the Station Manager ‘s Office and the direct reports at MPT. This position will manage and support all functions related to the Station Manager’s office, the office's direct reports and their staff needs; support the Station Manager’s schedule, travel and expenses; handle all administrative duties under the Station Manager’s supervision; and help write and create management presentations.

       

• Manage Station Manager’s electronic calendar; book travel arrangements for the Station Manager; and manage associated travel expenses. 
• Manage and support activities surrounding the Station Manger’s direct reports and their related employees to include administrative work, timesheets, leave requests, inventory, purchasing, intern hiring/ management and maintenance of office equipment. 
• Provide support to the Station Manager Office’s direct reports in emergency or special situations.
• Support and manage Station Manager’s communication (includes written electronic communications, reports, contracts, meeting coordination, notes, video and computer presentations such as PowerPoint and Excel spreadsheets, and coordinate video presentations for meetings) needs and annual review process 
• Modify existing contracts for division artists, independent contractors and freelancers per the Station Manager and direct supports. 
• Conduct and maintain annual physical inventory of office equipment . 
• Schedule internal and external meetings and appointments. 
• Answer phones and take messages for the Station Manager.  
• Provide additional support for the Station Manager’s office for events, as needed, including managing invitations lists and tracking RSVPs. 
• Order and purchase materials and administrative support items. 
• Interaction with all MPT senior staff and also their direct reports on a daily basis for administrative purposes. 
• Assist and co-represent the Station Manager’s office to MPT staff and external partners. 
• Contact senior staff of nearly all state agencies, as needed, to schedule meetings and follow-up. 
• Contact producers, clients, sponsors, prospects, major donors and vendors, as needed, to help secure content and business opportunities. 
• Draft correspondence / memos for the Station Manager and division managers. 
• Assist with the tracking and invoicing approval, as well as serve as a liaison with the Accounting and Finance office. 
• Coordinate and organize MPT’s strategic planning process to include scheduling meetings and creating / maintaining documents.

Education: High School diploma or GED   

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding these qualifications.    

Employees in this classification may be assigned duties which requires the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

 

 

 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. Resumes will not be accepted in lieu of completing the online or paper application.

During the second/ final/ call back interview process, each candidate will take a writing and basic computer skills assessment.

The online application process is STRONGLY preferred. If you are unable to apply online, or encounter difficulty attaching required or optional documentation you may submit via email to ljohnston@mpt.org by the closing date and time. No postmarks will be accepted. 

Be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

For questions regarding this recruitment, please contact Lee Johnston at (410) 581-4047.

If you are having difficulty with your account or have general questions about the online application system, please contact MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION. Paper applications, required documents, and any addendums may be faxed (410-581-4382) or mailed by the closing date and time to: Maryland Public Television - HR 11767 Owings Mills Blvd. Owings Mills, MD 21117