Introduction
The Blueprint for Maryland’s Future Accountability and Implementation Board (AIB) is seeking an Executive Assistant / Special Assistant. The AIB is a new State agency established to oversee the implementation of the Blueprint for Maryland’s Future, which is a multi–year initiative to transform Maryland’s public schools to provide a world–class education to every student.
GRADE
20
LOCATION OF POSITION
Hybrid / Telework position
POSITION DUTIES
The Executive Assistant / Special Assistant will report directly to the Executive Director of the AIB, who along with AIB staff, supports the Board, which consists of seven members appointed by the Governor with the advice and consent of the Senate. The Executive Assistant will provide administrative support to the Executive Director, AIB, and Board.
This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.
● Special Assistant to AIB, Executive Director, and Assistant Attorney General;
● Provide administrative support to AIB;
● Monitor AIB email/Google account and respond or refer to an AIB team member as appropriate;
● Track receipt of reports due to AIB and disseminate;
● Review AIB documents and materials to ensure accuracy and quality;
● Coordinate AIB Board meetings and meeting materials, ensure meetings are livestreamed and archived on website;
● May supervise Management Associate providing administrative support to AIB;
● Act as office administrator responsible for day–to–day operations, including managing corporate card purchases and leave calendar/coverage;
● Coordinate Ethics compliance and any Public Information Act requests;
● With the Deputy Director for Operations and Department of Budget and Management, coordinate recruitment process, employee onboarding, and ongoing employee relations;
● Coordinate internal office communications;
● Develop policies and procedures for internal functions of the AIB; and
● Perform other duties as assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate; and
Experience: Eight years of experience performing administrative or professional work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and 4 years of experience in administrative staff or professional work for the required experience. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.
3. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours on a year-for-year basis for the required general experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
• Experience using Google Drive and various Google Suite applications to prepare spreadsheets, documents and/or reports.
• Strong organizational skills and the ability to handle multiple, concurrent, and high priority tasks independently and with minimal supervision.
• Experience managing the daily operations of an office, copy editing official documents, and drafting or editing internal policies and procedures.
• Experience providing administrative support to a unit or agency head or a governing board or commission.
• Working knowledge of the MD State FMIS/ADPICS accounting system, and/or Maryland’s Procurement systems (ADPICS /eMMA).
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201, Recruitment #23-006296-0002. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
AIB Diversity, Equity, and Inclusion Statement
The Blueprint Accountability and Implementation Board (AIB) is an equal opportunity employer that encourages all interested persons to apply regardless of race, color, religion, ancestry, national origin, age, marital status, sexual orientation, or disability. AIB is committed to recruiting, retaining, and promoting individuals who have historically been underrepresented in policy making and government, particularly those who represent the diversity of communities served by the Blueprint for Maryland’s Future. All individuals who meet the Minimum Qualifications are encouraged to apply, including those who meet these qualifications through a variety of experiences including formal and informal education, professional roles, volunteer work, or other backgrounds.
