ADMINISTRATIVE OFFICER III

This recruitment is for Statewide

15

Sykesville, Maryland

This position provides executive support to the Maryland Police and Correctional Training Commissions, the Maryland Police Training & Standards Commission, and the Maryland. Correctional Training Commission, serving as the executive level assistant, custodian of records and designated recording secretary.

Interpret and apply administrative decisions and policies for staff and transmit information under the authority of the Executive Offices.

Compose correspondence and reports with accuracy and professional formatting.

Manage all phone, email and in person inquiries for the Executive Offices.  Screen visitors to control interruptions, determine action needed and/or provide assistance to other training and operational units as needed.

Compile quarterly reports for the Maryland Police Training & Stands Commission(PTSC) and Maryland Correctional Training Commission (CTC) updates to the Executive Director.

Process sensitive and confidential matters related to regulatory or personnel decisions.

Manage all files and records for the Executive Offices of Maryland Police and Correctional Training Commissions(PCTC), Maryland Police Training & Standards Commission(PTSC) and Maryland Correctional Training Commission (CTC), in accordance with state records management regulations.  Manage the processing of Public Information Act requests assigned to the Agency.

Prepare detailed information for the Executive Offices based on data from research, recommendations for action on administrative matters and assist with special projects.

Plan and monitor quarterly Maryland Police Training and Standards Commission (PTSC) and Maryland Correctional Training Commissions (CTC)  meetings according to the Open Meetings Act, serving as the recording secretary.  Interact and communicate with State officials, elected officials cabinet secretaries, agency personnel and the public on behalf of the Commissions.

Manage executive calendars, determining level of priorities based on direction of the Executive Offices and respond on behalf of invitees regarding speaking engagements, commitments for graduation ceremonies and other special events.  Prepare travel arrangements, expense reports and maintains administrative records for travel expenses and related activities.

Performs other duties as assigned.

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Applicants must meet selective qualifications to be considered.  Include clear and specific information on your application/resume’ to support your qualifications.

1)      Advanced Microsoft Word and Excel experience to include:

· Create spreadsheets with formulas, sort and filter data

· Perform data entry for preparation of reports

· Create and format professional correspondence

· Create mail merges, sort and filter

 

2)      Professional experience communicating and interacting with high level executives and state officials.

 

Knowledge and confidence to learn and utilize specialized software programs.

Knowledge of COMAR with respect to the Police Training & Standards Commission or the Correctional Training Commission.

Familiar with the requirements of the Public Information Act.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license, valid in the State of Maryland.

The assessment may consist of a rating of your education, training and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

 

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999 or 410-736-9267 emily.eubanks@maryland.gov.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.