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Debt Management Administrative Assistant

Treasury Associate I

Recruitment #23-005643-0001

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Introduction

The constitutional and statutory provisions relating to the Office of the State Treasurer can be found in Articles I, III, V, VI, and XII of the Maryland Constitution; Title 5 of the State Government Article; and Titles 2 and 6-9 of the State Finance and Procurement Article.   Specifically, as a member of the Board of Public Works, the Treasurer has the lead role in the Board's activities relating to the issuance and oversight of State debt and is responsible for arranging for the payment of principal and interest on State debt.  The Treasurer is responsible for recommending the size, timing, and terms of sale of General Obligation bonds. The Debt Management Division monitors market conditions, arranges the details of the actual sale, and supervises all activities of post-sale settlement, the investment of the bond proceeds, compliance with Internal Revenue Service requirements for tax-exempt bonds, continuing disclosure and payment of debt service.


The duties and responsibilities of the State Treasurer's Office are core to the financial operations of the State.  

We are the State's money-keepers, money-makers, and money-movers.

GRADE

13   (Salary Guidelines apply for State Employees)

LOCATION OF POSITION

Annapolis, Maryland

Main Purpose of Job

Have you ever attended a public school?  Visited the State House?  Toured a water treatment facility?  Strolled through one of the nearly 300 museums in Maryland?  Hiked the C&O Canal in Maryland?  Shopped in historic Ellicott City?  State funded capital improvements help places like these remain valuable to the citizens of Maryland, but where does that money come from?  The answer is not what you think!

If you are looking for an entry-level opportunity to get your foot in the door for State Government, and you have an interest in finance and economics, the Office of the Maryland State Treasurer offers pathways for a stable, professional career in one of Maryland's few agencies established by the State Constitution.  This position is part of a non-competitive promotion series which provides opportunity for the incumbent to earn promotion through proficiency and tenure.  Working here as the Debt Management administrative assistant can provide unique insight into the issuance and oversight for State issued debt used to fund capital improvements - not to mention access to a "cache" of benefits exclusive to State employees!

POSITION DUTIES

The Maryland State Treasurer’s Office is seeking a financial support professional with strong communication and organizational skills to join the Division of Debt Management.  The Division of Debt Management is responsible for the issuance, analysis, record keeping, and payment of approximately $9.9 Billion of General Obligation Bonds outstanding, which are rated AAA by all three rating agencies, as well as outstanding monies for capital and energy leases.

This administrative support person will be responsible for maintaining accurate debt service schedules, coordinating the timely processing of debt service payments, monitoring and documenting the State’s compliance with IRS requirements for tax exempt bonds and preparing documents for bond sale closings.  Additionally, this position is charged with the vital task of representing the Division in its role of providing staff support to the Capital Debt Affordability Committee and the Commission on State Debt, which includes scheduling meetings as well as coordinating the production of meeting materials and required reports.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience in performing secretarial or clerical work in an office environment. 

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Experience performing administrative tasks in a financial environment
  • Experience providing administrative and/or customer service support to an executive official
  • Knowledge of the introductory concepts of current business, economic and financial trends
  • Ability to communicate professionally both orally and in writing
  • Ability to organize and coordinate duties and responsibilities and to meet deadlines consistently
  • Ability to understand and comply with fiscal regulations and controls
  • Ability to initiate action and exercise sound judgment
  • Ability to establish and maintain effective working relationships with peers and superiors
  • Ability to use tact, discretion and professional diplomacy in dealing with others

LIMITATIONS ON SELECTION

Candidates must be willing to work onsite in the Annapolis area.

SELECTION PROCESS

Applicants who meet the minimum and selective qualifications will be admitted to examination for this classification.  Successful candidates passing the examination will be ranked as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED and placed on the employment (eligible) list for one year.

EXAMINATION PROCESS

The examination may consist of a rating of your education, training, and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

BARGAINING UNIT STATUS

Exempt

BENEFITS

  WHY WORK FOR THE STATE OF MARYLAND? 

 

  • Job stability and pinnacle experience (we are a Constitutional Office)
  • Work-life balance
  • Ability to make your mark through public service
  • Predictable hours and hybrid teleworking schedules
  • Paid holidays 12-13 per year
  • Generous paid leave package (annual, sick, personal and compensatory leave)
  • State Pension ("defined benefit" plan)
  • Tax-deferred supplemental retirement savings plans (401(k) and 457)
  • Free parking
  • Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
  • Flexible Spending Account plans for Health Care and Daycare
  • State Employees Credit Union
  • Direct Deposit

FURTHER INSTRUCTIONS

All job opportunities within the Maryland State Treasurer’s Office are accessible through JobAps, the Statewide Recruitment, Examination and Applicant tracking system.  Please upload a current copy of your resume with your application. Electronic application is strongly preferred; however, if you do not have access to a computer, you may send a copy of your resume to the State Treasurer's Office, Human Resources, 80 Calvert Street, Room 109, Annapolis MD 21401, or fax to 410-260-4090.

 All candidates will be subject to a background investigation at the time of interview, to include criminal, civil, and credit history. Any questions regarding this recruitment or the recruitment process may be directed to the STO Personnel Office at 410-260-7078.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY Users:  Call via Maryland Relay




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