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State Aided Institutions Program Manager

Program Manager III

Recruitment #23-005478-0005


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

This is a Management Service position and serves at the pleasure of the appointing authority.

**REPOST, previous applicants do not need to reapply**




Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201

Note: All MSDE positions require in-person/on-site reporting.

Main Purpose of Job

The State-Aided Institution Program Manager manages the State-Aided Institutions (SAI) program, which provides annual grants to non-profit organizations to provide enriching educational programs that cannot be replicated in the classroom. Collectively, these programs are known as the State Aided Educational Institutions Program (SAIs). These organizations provide engaging, hands-on, experiential learning opportunities that support the State's curricular and educational goals and priorities.

This position manages the daily operations and activities of the SAI Program, in addition to providing management, guidance, monitoring and technical assistance to stakeholders to ensure that the Program is administered according to legislation and the policies of MSDE. Currently, there are 60 funded SAIs with a total appropriation of around $6 million. 

Core responsibilities include but are not limited to facilitating and administering the application process, monitoring the performance of the grantees and ensuring that funds are used for authorized purposes in compliance with state and federal statutes, regulations, and terms and conditions.


Administer the SAI Program:
  • Serve as the direct point of contact for the SAI Program.
  • Oversee the application release and the application review process, program and fiscal monitoring, as well as reporting requirements.
  • Manage collaborative working relationships with assigned internal and external stakeholders to ensure efficient and effective grant program and fund management functions such as application release, proposal review, budget preparation, technical assistance, response to inquiries, monitoring and reporting.
  • Direct the administration of the SAI Program, as well as develop and implement policies and procedures for the application, award, and check remittance processes.
  • In coordination Special Fiscal Programs Administrator, plan the year-round goals and actions for the program.
  • Work with legal counsel from the Attorney General’s Office to develop the grant agreement for each SAI.
  • Ensure that data cleaning and tracking retains data integrity. This requires a solid understanding of relational databases and experience with data collection and analysis, including Microsoft Excel skills.
  • Review program effectiveness through metrics on outreach, program timeliness, expenditure of funds and other measures. Communicate evaluation results to the Special Fiscal Programs Administrator. Direct program improvements based on evaluation results in conjunction with other stakeholders. 
Other Special Fiscal programs:
  • Performs other responsibilities and project assignments as determined by the Special Fiscal Programs Administrator and the Director of the Office of Grants Administration and Compliance relating to other Special Fiscal Programs the Emergency Assistance for Nonpublic Schools (EANS) Programs, or other.


EDUCATION: A Bachelor’s Degree from an accredited college or university in Program Administration, Business Administration, or a related area.  Master’s degree preferred

EXPERIENCE:  Five years of professional experience with administering programs, three of which must include experience managing and using technology systems for administering programs.  Management and/or supervisory experience desired.

NOTES: Two (2) additional years of experience as defined above may be substituted for the required education.


Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees. Proof of eligibility to work in compliance with the Immigration Reform and Control Act and occasional travel throughout the state are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.



It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and  mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

Please do not put "See Resume" in the job duties section of your application; your application will not be considered.  

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0019 TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.

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