EXECUTIVE ASSOCIATE III

The Department of Information Technology (DoIT) leads the State in the creation and implementation of information technology solutions that improve IT infrastructure and government services and keep Maryland current within IT industry trends.

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Dept. of Information Technology (DoIT)

Personal secretary and assistant to several Executives. Acts as intermediary/liaison between the executive and department management, staff and external parties.

Maintains appointments & schedule for each executive.  Ensures calendar items are accurate and all parties are notified of upcoming meetings in advance.

Makes in-state and out of state travel arrangements which includes airfare, hotel, rental car, and registration.  Prepares reimbursement expense reports for these requests.

Receives phone calls, greets in person visitors, and serves as a liaison between the DoIT executive and agency secretaries, staff, vendors, Department of IT staff, etc.  Routing these requests to the most appropriate person.

Copying, scanning, faxing documents, as well as taking meeting notes. Processes all documents for signature through Adobesign.

Assists in preparing materials for meetings, both in person and virtual.

Serves as back up to Administrative Assistant who supports the Secretary.  

Education: Bachelor’s degree in Business, Communications, Public Relations, or a related field.

Experience: Three years working for an executive level director and performing advanced level secretarial work. 

Notes:  Additional experience working for an executive level director and performing advanced level secretarial work may be substituted on a year-for-year basis for the required education.

Preference will be given to candidates who have one year experience in each of the following areas:

Using Google Applications at an advanced level in maintaining/updating calendars, setting up meetings and creating documents in Google Drive & sheets.

Using Microsoft Suite applications in creating and maintaining expense reports in Excel, creating documents in Word and presentations in PowerPoint.

Proficient in routing documents through Adobesign for signatures.

Experience in making travel arrangements.

Please make sure that you provide sufficient information on your application/resume to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be  placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.