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EXECUTIVE ASSOCIATE II

Recruitment #23-005052-0003

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Introduction

This is a Special Appointment position and serves at the pleasure of the appointing authority.

GRADE

15

LOCATION OF POSITION

Departmental Support 
217 East Redwood Street
Baltimore, MD 21202

Main Purpose of Job

The main purpose of this position is to function as a personal secretary and to perform all administrative support responsibilities to the Deputy Secretary for Support Services (the Deputy). The incumbent interprets administrative decisions and policies to other members of the staff and transmits instructions with the authority of the Deputy. 

The incumbent acts as an intermediary for the Deputy and maintains frequent contacts with executive staff, the Deputy’s direct reports, DJS employees in skilled, professional, and management service, leaders of other state agencies, legislators, system and community stakeholders, and the general public.

POSITION DUTIES

  • Relieves the Deputy of operational details by screening visitors and callers; arranging for appointments and interviews; maintaining important schedules, expense accounts, confidential records, and files.

  • Composes correspondence to meet all deadlines; demonstrates written skills through the use of correct grammar and accurate presentation of facts. Obtains material from a variety of sources to be used for reports and executive summaries. Uses a personal computer to type manuscripts, correspondence, tables, charts, graphs, and forms from corrected copy, rough draft, or oral instruction.

  • Provide administrative support to the Secretary and/or Assistant Secretary/Chief of Staff in the absence of Executive Associate III; works closely with Executive Associate III to ensure adequate support for the core executive team; serve as backup support for other Executive Associate IIs and work collaboratively with the executive support team.

MINIMUM QUALIFICATIONS

At least five years of experience providing administrative support to an executive-level leader in the public sector.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Experience using Microsoft Suite applications: Word and Excel.

  • Experience supporting one or more senior-level executives. 

  • Excellent planning and organizational skills and ability to multitask.

  • Experience meeting multiple deadlines – both short- and long-term. 

  • Excellent written and verbal communication skills.

  • Stellar attention to detail.

  • Experience drafting correspondence, data entry, and/or reports.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. 

 

We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training, and experience as they relate to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all related experience and education.

 

For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is strongly preferred. A paper application may be mailed to the address below or faxed to the fax number below. If you choose fax or regular mail you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin, and the last 4 digits of your SS#. Resumes will not be accepted in lieu of completing the online application or paper application. Applications must be received by the closing date no postmarks will be accepted. Incorrect application forms will not be accepted:

Maryland Department of Juvenile Services

OHR-Recruitment and Examination Unit

217 E. Redwood Street

Baltimore, MD 21202

Attn: Jakiraman Jones

Fax Number 410-333-4188

TTY Users: call via Maryland Relay

 

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other state agencies.

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.careers@maryland.gov. Include the Recruitment Number that is located at the top of the bulletin.

 

As an equal-opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.




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