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Accountant II

Recruitment #23-004547-0005

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

16

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201

Note: All MSDE positions require in-person/on-site reporting.

Main Purpose of Job

The Accountant II applies generally accepted accounting principles to review and authorize MSDE expense accounts and provides support in the sub-grant processing function. Reviews and corrects any errors in the Purchase of Care invoice interface of payments from the CCATS system into R*STARS.

POSITION DUTIES

  • Reviews, authorizes or release MSDE employee expense report accounts within 2 days of receipts. Adjustments and corrections are made to inaccurate information on the expense reports. Works with appropriate personnel to resolve issues and ensure that the expense reports are correct before authorization
  • Reviews and releases sub-grant encumbrances, sub-grant budget offsets, and expenditures. Any issues or discrepancies found on the Notice of Grant Awards (260, 263, 264) and or the NOGA payment (262 backup functions) requests are discussed with the appropriate MSDE Program Manager or the appropriate representative. Adjustments and or corrections are made in a timely manner.
  • Prints and distributes the CCATS reports daily to the appropriate staff members. Convert and sort the payment report into Excel.  
  • Reviews and corrects any errors in the Purchase of Care invoice interface of payments from the CCATS system into R*STARS. This includes printing and batching the reports from CCATS, correcting any errors in batches, releasing batches for the overnight cycle, and processing the payments on to the transmittal stage. Update the CCATS system for any direct deposits.  Also, process Excel Bonus and Credential Payments along with SEIU monthly CCATS payments daily.
  • Reviews and evaluates any discrepancies with addresses or vendor numbers and coordinates with the POC program personnel to resolve issues and ensure that corrections are timely to prevent further errors. The updates include the R *STARS vendor file performed by the R *STARS vendor coordinator as well as the CCA TS records performed by POC personnel.
  • Reviews and evaluates the undeliverable check report to make sure all issues are resolved within a timely manner. Written procedures· are kept up to date.
  • Completes other duties as assigned

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: Two years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles.

Notes:

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certificate as a Certified Public Accountant or a master's degree in accounting from an accredited college or university may be substituted for one year of the required experience.

4. Applicants may substitute one year of professional auditing experience for one year of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

  • Experience with expense reports
  • Experience with grant processing
  • Knowledge of FMIS

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees. Proof of eligibility to work in compliance with the Immigration Reform and Control Act are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and  mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

Please do not put "See Resume" in the job duties section of your application; your application will not be considered.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0019 TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.



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