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Director of The Office of Fiscal Operations and Accountability

Fiscal Services Admin VI

Recruitment #23-004533-0005

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

24

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street 
Baltimore, Maryland 21201

Note: All MSDE positions require in-person/on-site reporting.

Main Purpose of Job

The Director of The Office of Fiscal Operations and Accountability plans, directs and controls the activities of the 20+ member Accounting Section to ensure that financial operations and transactions are verified, recorded and reported to management in accordance with Generally Accepted Accounting Principles and in compliance with State and federal regulations and practices. The position oversees drawdown of more than $8 billion in federal and State grants, control of encumbrances, and asset management at the MSDE headquarters building and other sites Statewide. The position is responsible for development and monitoring of fiscal policies and controls; coordination of fiscal year-end closeout; responding to multiple State and federal audits; providing fiscal policy advice to MSDE managers; and providing feedback on financial reporting, vendor payment, and grant reporting information systems. This position also leads a team of fiscal coordinators tasked with designing, implementing, and ensuring compliance with fiscal standard operating procedures (SOPs) within the Finance Division and in other Divisions; and oversees the securing of access to relevant systems and training on those systems for fiscal-related MSDE staff in the Finance Division and in other Divisions; and providing customer support related to fiscal matters for non-finance Divisions

POSITION DUTIES


Fiscal Operations and Accountability Management and Oversight:

  • Leads the creation/drafting and implementation of fiscal-related Standard Operating Procedures, including all procedures for the MSDE’s Accounting Section.
  • Ensures the Accounting Section’s compliance with Department Standard Operating Procedures (SOPs).
  • Manages and directs financial-accounting activities to ensure that fiscal resources are used effectively to attain program fiscal objectives and that Fiscal Coordinators provide Division managers with timely and accurate fiscal information.
  • Directs and manages the Fiscal Coordinators’ activities in supporting budget development and providing fiscal training and coordination with Department Divisions/Offices
  • Reviews Fiscal Coordinators’ monitoring of expenditures against approved appropriations and ensures that reports are regularly submitted to Division managers.
  • Serves as key advisor to the Division of Financial Planning, Operations, and Strategy Assistant State Superintendent and Division Directors on accounting information issues, provides analytical support for special projects, and prepares or supervises the completion of special reports as required.
  • Analyzes and recommends changes to such complex financial information systems as MSDE’s Annual Financial Reporting (AFR) grants system and Child Care Automated Tracking System (CCATS), including improved reporting and multiple system interfaces.
  • Represents the agency on State-level Financial Management Information System committees for the purpose of recommending, evaluating and developing policies, procedures, and modifications for the FMIS. Communicates, develops, and implements system modifications and accounting control procedures at the agency level.
  • Leads the planning and coordination of the fiscal year-end closeout in accordance with Generally Accepted Accounting Principles and guidelines established by the State Comptroller’s Office and the Department of Budget and Management.

Fiscal Training: 

  • Directs the development and implementation of training and professional development activities related to the work of the Office of Fiscal Operations and Accountability for all finance staff in the Department whose work relates to budget, accounting, and finance.
  • Leads and ensures that Accounting Section staff remain informed of and readily able to comply with the Department’s most current iteration of fiscal SOPs.
  • Ensures that finance staff in the Division of Finance and within other MSDE Divisions are trained and adept in using State and MSDE budget and financial reporting systems, including the NOGA system, AFR system, COGNOS reporting system, FMIS, Workday, and other relevant systems.
  • Consults with customers (program staff) to evaluate customer satisfaction 
  • Completes other Duties As Assigned

MINIMUM QUALIFICATIONS

Education: A Bachelor’s Degree from an accredited college or university in Business Administration, Finance, Accounting, or a related field.

Experience: Seven (7) years of professional experience with managing, designing, and developing financial control systems for multiple programs. Three (3) years of this experience must have been spent supervising professional employees and two (2) years of the required experience must be in federal, state, or local Government Accounting.

Note:

1. Applicants may substitute possession of a Master’s Degree, or 36 post-baccalaureate credit hours of coursework, from an accredited college or university in Accounting, Finance, or Economics for one year of the required experience.

2. Applicants may substitute possession of a CPA for one year of the required experience. 

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees. Proof of eligibility to workin compliance with the Immigration Reform and Control Act and occasional travel throughout the state are required. Anymisrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for thisrecruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider informationsubmitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on theeligible (employment) list for at least one year.For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credentialevaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this orother State agencies.The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It isimportant that you provide complete and accurate information on your application. Please report all experience and education that isrelated to this position.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It isimportant that you provide complete and accurate information on your application. Please report all experience and education that isrelated to this position.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicants unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources,200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

Please do not put "See Resume" in the job duties section of your application; your application will not be considered.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0019 TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country



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