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FISCAL SERVICES ADMINISTRATOR I

Technical Support Supervisor

Recruitment #23-004528-0003

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Introduction


The Maryland Department of Human Services (DHS) is the state’s primary social service provider, serving over one million Marylanders annually.  The Department, through its 24 local departments of social services, aggressively pursues opportunities to assist people in economic need, provide preventive services, and protect vulnerable children and adults in each of Maryland’s 23 counties and Baltimore City.  DHS works in every community in Maryland to positively impact the lives of Marylanders.

This is a Management Service position and serves at the pleasure of the Appointing Authority.

This recruitment is limited to current employees of the Budget Management Division.

GRADE

19

LOCATION OF POSITION

Department of Human Services
Budget Management Division
311 West Saratoga Street
Baltimore, MD

Main Purpose of Job

The main purpose of this position is to provide technical assistance to the manager, and provide supervisory oversight of staff in the coordination of functions related to preparation, presentation, monitoring and execution of Local Departments of Social Services and Central Administration annual personnel and operating budgets. Additional responsibilities include the following: Participate & facilitate the implementation of the Budget Analysis & Reporting System (BARS), for the Department of Human Services. Review and certify departmental budget amendments; Oversee coordinating the automated funding of the Departmental budgets; Review federal grant requests, regulations affecting administrations and various other projects assigned by the CFO and Director of Budget Management.

POSITION DUTIES

Coordinate, set up and send budget request and appropriation monitoring data files electronically to each of the 24 Local Departments of Social Services Directors and Finance Officers, four Offices of Child Support
Enforcement and Central Program Directors to follow in preparing, submitting, and negotiating budget requests and appropriation execution.
Review and coordinate with staff to prepare files for processing through the new Budget Analysis; Reporting System (BARS) process.
Assist staff with data input, review; reporting through the new BARS system.
Prepare and provide Federal Fund and Special Fund detail for contiguous fiscal years and the Budget Request year for uploading into BARS.
Review uploaded data and prepare reports for Budget Management Director, Deputy Director and Department Leadership.
Review and adjust funding CAPs using most recent allocation data.
Coordinate and assist in funding the Budget Request and the Governor’s Allowance during different stages of Budget Development process.
Prepare, update and maintain Budget Amendment Control Schedule (BACS) to reflect the annual Budget Request, Allowance, Budget Book Appropriation to reflect all fund adjustments; inclusive of Budget Amendments, Cost Containment reductions, deficiency items and other adjustments. 
Prepare, assist and verify accuracy of all Budget Amendments to Departmental Programs in accordance with the policies and procedures established by DBM.
Prepare and set up Salary Projections for the Department by Program and monitor and update data monthly for reporting to management.
Prepare the Consolidated Aging Budget for submission to the Department of Budget and Management for inclusion as part of the Governor’s Budget Book.
Reconcile Federal and Special Fund expenditures by fund type and Catalogue of Federal Domestic Assistance (CFDA) number during the Pre-Close, Closing and Budget preparation process by Program Preparation of various reports.
Provide customer service to both internal and external customers that meet or exceed the standards set by the Department.

MINIMUM QUALIFICATIONS

Education: Bachelor's degree from an accredited college or university in  Accounting, Finance, Business Administration or another financially-related field.

Experience: Three years of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.


NOTE: Candidates may substitute additional experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments on a year-to-year basis for the required education.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.
One year of required experience must include establishing and maintaining chart of accounts; spreadsheet preparation, monitoring and dissemination.

DESIRED OR PREFERRED QUALIFICATIONS

1. One year fiscal related experience.
2. Two years of managing fiscal accounts records
3. Two years of accounting experience in private, federal or state agency.

Selection Plan

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.  

Successful candidates will be placed on the eligible (employment) list for at least one year.

SELECTION PROCESS

Applicants must meet all minimum qualifications to be considered and to appear on the list of people eligible for hire. Please read all requirements before applying. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. 

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.  Click on this link for more details:


STATE OF MARYLAND BENEFITS

· Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).

· Annual Leave - ten (10) days of accumulated annual leave per year.

· Sick Leave - fifteen (15) days of accumulated sick leave per year.  

· Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

· Holidays - State employees also celebrate at least twelve (12) holidays per year.  

· Pension - State employees earn credit towards a retirement pension.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Employment Services, 311 W. Saratoga Street, Baltimore, Maryland 21201. 

If you have any questions concerning the recruitment process for this position, please email Kendra Young at kendra.young2@maryland.gov.  

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-0603 or Application.Help@maryland.gov. 

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



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