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Grants and Employee Reimbursement Technician

Fiscal Accounts Tech II

Recruitment #23-004523-0049


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.




Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201

Note: All MSDE positions require in-person/on-site reporting.


To process payments and reimbursements to vendors and employees for the expenses and charges incurred as the result of ensuring effective systems of public education, library services, rehab services and Early Childhood Development.

  • Reviews and verifies monthly federal grant payments by comparing information in RSTARS to information provided to Grant Accounting from financial representatives as to fund, payee, and availability of funds.  (TYPE I)
  • Reviews sub-grantee information entered by program staff and financial representatives into the Notice of Grant Award system into RS TARS Accounting system. Enters sub-grantee awards and modifications into RSTARS (260, 263 & 264). (Within 2 Business days)
  • Review and process sub-grantee payment request (T/C 262) Payment. (Within 2 Business days)
  • Review and update AFR System on daily or weekly basis as needed. Review and identify out of balance purchase documents by comparing a monthly ADPICS balance report against RST ARS balances, focusing on inter-agency paid vendors.
  • Completes data entry of journal entries in RSTARS including but not limited to, general accounting entries, grant entries, cash and revenue entries (Deposit Entry), and budget entries. Review document information to ensure accuracy. (T/C 475 and other T/C).
  • Process vouchers and direct vouchers in ADPICS which interfaces to FMIS to enable agency to pay employee expense account. Backup the Fiscal Account Clerk or Clerk lead in processing the approval of the voucher payment in ADPICS.
  • Verifies batches of Child Care Administration Tracking System (CCATS) payments daily by checking data contained on the ‘CCATS MSDE Payment Interface Report’ versus interfaced transactions from CCATS to R*STARS.  Batches are completed within 20 minutes of receipt (per batch).  Discrepancies are reported back to appropriate staff for correction.
  • Verifies DORS voucher documentation against interfaced transactions in RST ARS for vendor number, address, amount to be paid, and accounting coding. Reviews and corrects data errors that cause the batch not to post when interfacing into RSTARS. Creates requests to add or edit vendor information as needed Compiles listing of transaction errors for feedback to division for improvement.
  • Completes other duties as assigned.


Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments. 

Notes: 1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education. 2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.


The desired candidate should possess:
  • Experience in processing Grants
  • Experience in Processing Expense payments
  • Experience in Data verification


Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees. Proof of eligibility to work in compliance with the Immigration Reform and Control Act and occasional travel throughout the state are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.


Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.



It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and  mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

Please do not put "See Resume" in the job duties section of your application; your application will not be considered.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0019 TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.

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