GRADE
18
LOCATION OF POSITION
301 W. Preston Street
Baltimore, Maryland 21201
Main Purpose of Job
The Procurement Officer II will be solely responsible for all procurement activity for the Department, establishing policies and procedures, and training staff as needed. This position will advise leadership and staff on procurement rules and regulations, conduct all procurement activities from start to finish, and prepare state reports as needed. The ideal candidate will have significant experience with Maryland procurement and require a minimal amount of training in order to assume procurement responsibilities. Additionally, this position will handle IT and telecommunication purchases and/or issues, maintain the Department’s vehicle fleet, and ensure that equipment inventory is kept current.
POSITION DUTIES
Procurement Officer
· Lead all procurement activity for the
Department and act as the subject matter expert.
· Review internal procurement policies and
procedures for updates.
· Develop contract specifications, payment
terms, modifications, renewals, and advertisement requirements in accordance
with State procurement procedures, laws, and regulations.
· Post solicitations on eMaryland Marketplace Advantage
(eMMA) and manage the advertisement of procurement opportunities.
· Conduct pre-bid/pre-proposal conferences,
including the scheduling of transcription services and publishing a summary on
eMMA.
· Conduct bid openings for competitive procurements
to determine whether offerors are qualified.
· Negotiate the most favorable prices, terms and
conditions for noncompetitive sole source and emergency contracts.
· Verify Certificates of Insurance, Bonds, and
references for compliance with contract requirements.
· Submit new contract packages to DGS to get
placed on BPW agenda and have final contract approved. Provide testimony as
needed.
· Track contract expenditures and contract
deadlines to ensure procurement activities are started on time.
· Ensure procurements are conducted in a timely
manner.
· Provide testimony in bid protect disputes.
· Prepare Preferred Provider and Procurement
Forecast Reports.
· Verify Minority Business Enterprise (MBE)
participation.
· Provide guidance and training to Department
staff in State procurement laws, regulations, policies, and procedures.
· Ensure purchases are made following the state
guidelines with regard to preferred vendors and state master contracts.
· Tag new purchases and update inventory system.
· Work with DGS to coordinate the disposal of equipment
with DGS.
IT/Telecommunications
· Coordinate IT purchases, installations, and updates
with DoIT, following the required procurement policies.
· Verify telecommunication billings.
· Assist in the set up and maintenance of workstations
for staff.
· Coordinate use of pool resources (laptops,
hotspots, etc).
· Assist staff with IT or telecommunications issues.
Fleet Management
· Coordinate purchase, registration, and
disposition of state vehicles in compliance with procurements regulations.
· Ensure driver eligibility checks are conducted
and reviews recorded.
· Submit all necessary reports.
· Ensure vehicle mileage logs are maintained and
vehicle maintenance is performed timely.
· Verify all fleet management billing.
Other Duties
· Other duties as assigned by the Secretary,
Deputy Secretary, or Supervisor
MINIMUM QUALIFICATIONS
Procurement Officer II- Option 1
Experience: Seven years of experience, three years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.
Procurement Officer II- Option 2
Experience: Six years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.
Notes:
1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.
2. Candidates for Option 1 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and three years of experience of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.
3. Candidates for Option 2 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.
4. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year for five years of the required experience.
5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
· Certification through the Maryland Procurement
Academy (MDPA) managed by the Maryland Department of General Services.
· Three years’ experience working with eMaryland
Marketplace Advantage (eMMA).
· Significant experience working in FMIS,
including creating purchase orders.
· Knowledge of State Master Contracts and related
procurement regulations.
· Knowledge related to Maryland procurement rules,
including the management of various sizes of procurements.
· Experience drafting procurement Requests for
Proposals.
· Experience with Google Suite and Microsoft Word.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
1. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
2. Employees in this classification who have not already done so must obtain and possess certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.
SELECTION PROCESS
Please make
sure that you provide sufficient information on your application to show that
you meet the qualifications for this recruitment. You must meet the
minimum qualifications to be considered. For education obtained outside
the U.S., a copy of the equivalent American education as determined by a
foreign credential evaluation service must be provided prior to hire. All
information concerning your qualifications must be submitted by the closing
date. We will not consider information submitted after this
date. Resumes may not be submitted in lieu of completing the employment
application. Successful candidates will be ranked as Best Qualified,
Better Qualified, or Qualified and placed on the employment (eligible) list for
at least one year.
EXAMINATION PROCESS
The
examination will consist of a rating of your education, training, and
experience as presented on your application and as they relate to the
requirements of the position. You may be asked to complete a supplemental
questionnaire. The supplemental questionnaire may be used as part of the
rating process. Therefore, it is important that you provide complete and
accurate information on your application.
BENEFITS
FURTHER INSTRUCTIONS
The
online application process is STRONGLY preferred. If you are unable to
apply online, you may mail a paper application and supplemental
questionnaire to:
Department
of Budget and Management
Recruitment
and Examination Division
301
W. Preston Street, Room 608
Baltimore,
MD 21201
All
mailed documents must include the applicant's name and the job number and must
be received by the closing date. Resumes will NOT be accepted in lieu of
completing the application. If you have any questions concerning the
recruitment process for this position, please call 410-767-4850.
As an
equal opportunity employer Maryland is committed to recruiting, retaining and
promoting employees who are reflective of the State's diversity.
People
with disabilities and bilingual applicants are encouraged to apply.
We
thank our Veterans for their service to our country and encourage them to
apply.
TTY
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