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Procurement Officer II

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Recruitment #23-003003-0003

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Introduction

The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!

GRADE

18

LOCATION OF POSITION

Positions are available within the Office of State Procurement for the Maryland Department ofGeneral Services, located in Baltimore City.
The successful applicants will be placed in either the Goods & Services, Construction/A&E, or the IT/Services units of the Office of State Procurement

POSITION DUTIES

This position is responsible for soliciting, evaluating and awarding Statewide contracts according to State procurement laws, procedures and regulations, as well as maintaining contracts by assuring compliance with terms and conditions. Utilizes procurement expertise and skills by editing solicitations, contract specifications and other related contract documentation as needed, scheduling and conducting pre-bid meetings, determining recommendation of awards to the Board of Public Works and the Departmental Procurement Review Board, preparing of approval documentation, handling contract disputes, correspondence, file maintenance, bidders list maintenance and other related administrative duties. This position also verifies bidder references, communicates with contractors and agencies regarding information.

Duties for this position include but are not limited to:

  • Manages the advertisement of procurement opportunities, distributes specifications to vendors, conducts vendor conferences, receives and secures bids or proposals, and oversees the evaluation process and contract award.
  • Develops contract specifications, including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary supplies and services.
  • Conducts pre-bid/pre-proposal conferences, site inspections, explains procurement requirements, establishes procurement procedures and schedules, participates in, and conducts offerors’ discussions and contract negotiations.
  • Prepares minutes of pre-bid/pre-proposal conferences, addenda to Requests for Proposals (RFP)/Invitation for Bids (IFB) and answers written questions from potential bidders and offerors.
  • Conducts bid openings for competitive procurements to determine whether offerors are qualified to be selected for awards and may recommend proposals for awards. Examines bid proposals to determine issues of responsiveness and responsibility and need for additional information.
  • Verifies Certificates of Insurance, Bonds and references for compliance with contract requirements. Assists with/conducts vendor debriefings for RFPs.
  • Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements. Performs duties necessary to establish whether a procurement will be deemed a Small Business Reserve (SBR) procurement and if subcontracting opportunities are available for Minority Business Enterprises (MBE) and Veteran-owned Business Enterprises (VSBE) participation on each procurement as part of the Procurement Review Group (PRG). Verifies that MBE and VSBE forms are properly submitted with bids or proposals.
  • Posts all solicitations and awards on eMaryland Marketplace Advantage (eMMA) as required by law and regulations. Assists in the process to implement new and revised fiscal policies, procedures, and standards to capture complex procurement costs. Assemble statistical and narrative data and prepares reports for use in evaluating State procurement activity and performance measurement.
  • Confers with Assistant Attorney General’s Office regarding bid/proposal irregularities, contract disputes, protests, vendor compliance or appeals and Public Information Act requests.

MINIMUM QUALIFICATIONS

Experience: Six years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience. ** See substitution #1 below if you have a Bachelor’s degree.

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.

2. Candidates for Option 2 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year for five years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience. 

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Includeclear and specific information on your application regarding your qualifications. 
  • Experience in private or public sector contract administration, purchasing and vendor management.
  • Experience soliciting and managing contracts for various categories of goods and services.
  • One (1) year of experience using a Financial Management Information System (FMIS).
  • Experience with bidding and purchasing procedures.
  • Experience with governmental purchasing.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not already done so must obtain and possess certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.
Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.
The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews.  Eligible lists may be used to fill future vacancies of the same classification.You MUST possess the minimum qualifications before you may be selected for a State job – verification will be completed upon hire.  If you are scheduled to complete an educational or licensing requirement within six months of being placed on the eligibility list, you may participate in the selection process.  Permanent State employees may also complete necessary experience requirements within six months of the date of being placed on an eligibility list.
Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired. You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

The State of Maryland offers a generous benefits package that includes: 
- Tuition reimbursement for those who qualify; 
- Flexible work schedules and telework opportunities for many positions; 
- Free mass transit in Baltimore & Annapolis; 
- Generous paid leave that increases with years of service; 
- Paid holidays; 
- Health coverage with low out-of-pocket costs; 
- Employee & employer contributory pension plan. 
  
 Click on the link below for more information.

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Contact mojisola.ogungbe1@maryland.gov or call 410-767-1386 with questions about this recruitment.  The on-line application process is STRONGLY preferred.  Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.




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