ADMINISTRATIVE OFFICER III

The Maryland State Library Agency (MSLA) is an independent agency providing strategic leadership and guidance to Maryland’s public libraries. MSLA promotes the planning and implementation of library programs, supports staff and career development through education and training, and facilitates resource sharing among libraries. MSLA oversees the Maryland State Library for the Blind and Print Disabled, Maryland’s Public Libraries, the State Library Network, the Public Library Capital Grants Program, and the Maryland Deaf Culture Digital Library.

This is a contractual position that serves at the will of the Executive Director of Maryland State Library Agency.

15

25 S. Charles Street, Suite 1310

Baltimore, MD 21201

The person in this role will work with agency staff to support youth services, with a focus on the deployment and maintenance of the Young Readers program. This position will manage a database of tens of thousands of entries containing personal and sensitive information. This position is responsible for providing administrative support to the agency with an emphasis on materials, marketing, and database management, as well as acting as liaison between the agency, the Dolly Parton Imagination Library, Maryland public libraries, as well as county and local affiliates. This position supports the coordination of state-wide services including special projects, including statewide programs and services through administrative support to the agency. This includes contributing to the annual report to the Governor’s office, as well as any information requests.

·       Provides technical assistance for the administration and coordination of the Young Readers Program demonstrates that relevant and useful information communicated between the agency, the Dolly Parton Imagination Library and Affiliates are provided to MSLA and all stakeholders in a timely fashion and a professional manner.

·       Serves as the Agency Point of Contact for management of databases that serve young readers. Maintains low error rate for data entry.

·       Maintains confidentiality of personal and sensitive information.

·       Provides data and analysis to the Director of the Public Libraries and State Networking Branch and to the State Librarian in response to informational requests and assists in the production of reports to the Governor’s office.

·       Identifies and recommends efficiencies for improvement of the Young Readers program.

·       Supports the work of the agency as it relates to database management and services to young readers.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.  

The desired candidate should possess the following:

 

● Experience with Microsoft  and/or Google Office Suites

● Experience with creating, maintaining, and analyzing data bases.

● Experience maintaining confidentiality of sensitive information.

● Experience working with Early Learning Providers, such as day care centers, Judy Centers, or public libraries.

● Excellent Customer Service Skills

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application (and on separate pages. if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider any information submitted after this date.

Resumes may not be submitted in lieu of completing the employment application. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the state are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Online applications are highly recommended, we are requesting each candidate to upload their resume and any supporting documentation clearly demonstrates that the applicant meets the Minimum Qualification. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.  

However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to:

Department of Budget and Management, Recruitment and Examination Division

301 W. Preston St., Room 608, Baltimore, MD 21201.

 

For questions regarding this recruitment, please contact DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

MD TTY Relay Service 1-800-735-2258

 

As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. Appropriate accommodation for individuals with disabilities are available upon request.

 

 We thank our Veterans for their service to our country.