ADMINISTRATIVE OFFICER III

This is a position specific recruitment for the Maryland Department of Natural Resources, Maryland Park Service unit. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.

15

Annapolis – 580 Taylor Avenue

The main purpose of this position is to provide Regional Fiscal Officer Administrative skills and support to multiple Maryland Park offices within one or more regions to ensure accuracies and to limit excessive spending and waste and to facilitate accurate and efficient procurement practices; and to provide Fiscal Officer Administrative skills and support for Headquarter office, as needed for special projects.

The Department of Natural Resources (DNR), Maryland Park Service, is currently accepting applications for an Administrative Officer III, which serves as the Central Regional Fiscal Officer working in the Tawes State Office Building in Annapolis, Maryland. The incumbent will provide good judgment, effective communication and high-level procurement skills to guide financial management for the Central region, as well as, support to other regions and headquarters. On occasion, travel to parks within the region will be required for meetings and training. The selected candidate will serve under the supervision of the Maryland Park Service Deputy Chief Financial Officer (CFO) and will work with two other regional fiscal officers. The incumbent will be responsible for using the state’s FMIS and ADPICS systems and must be able to develop and generate Blanket Purchase Orders, Direct Purchase Orders and Requisitions without assistance. The candidate will collect bid packages from parks, confirm accuracies and submit with supporting documents to process procurements. This position will facilitate Central State Parks: compliance with State procurement laws, contract guidelines and per diem rates; submittal of accurate and appropriate corporate card logs; and processing of state invoices, expense forms and payment authorizations. The incumbent will confirm that hundreds of seasonal contract procurements comply with State requirements. The selected candidate will work with the Deputy CFO to: assemble service and commodity contract packages for bid, produce contract information for the Board of Public Works, monitor progress of contracts based on the terms of each contract, and work on emergency procurements and special projects.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.  

• One year of experience implementing procurement via the Advanced Purchasing and Inventory Control Systems (ADPICS).
• One year of experience developing blanket purchase orders, direct purchase orders, and requisitions.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your minimum qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.

STATE OF MARYLAND BENEFITS

The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.