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Funding Program Assistant

Administrative Officer III

Recruitment #23-002247-0026

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

15

LOCATION OF POSITION

200 West Baltimore Street
Baltimore, MD 21201

Main Purpose of Job

Maryland’s Interagency Commission on School Construction is seeking an administrator eager to use their skills to positively impact educational facilities across the state. This position supports the funding programs of the IAC, including the development of reports and initial programmatic eligibility determinations for a number of school construction funding programs. Incumbents will typically work Monday through Friday on a hybrid remote/in-person basis.
Determine eligible and ineligible project components for State share of requested projects through the Capital Improvement Program and other funding programs administered by the agency including the Aging Schools Program, School Safety Grant Program, the Healthy School Facility Fund, and others. Maintains the integrity of multiple funding databases, prepares reports, and ensures data integrity. Recommends and/or determines procedures to be used for program administration. Recommends revisions to existing project databases to the Funding Programs Manager. Manages the initial submission of the Capital Improvement Program. Composes detailed correspondence to each LEA. Develops and implements new agency procedures, reports, and forms. Determines eligibility of project requests. Develops agenda items for IAC approval.

MINIMUM QUALIFICATIONS


Education:   Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Three years of administrative staff or professional work.

Notes: 

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. 

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS


  • Possession of a bachelor’s degree in at least one of the following: accounting, business, management, public administration, or political science.
  • Two or more years of progressively responsible experience in accounting, grant management, finance, auditing
  • Experience with capital budget systems and SQL based databases4. Experience with the operations of the Maryland State government

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees. Proof of eligibility to work in compliance with the Immigration Reform and Control Act.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

SELECTION PROCESS


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.
 
For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.
 
It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position and your answers to the supplemental questions. It is important that you provide complete and accurate information on your application and not write "see resume.” Incomplete applications will not be considered.

BENEFITS

FURTHER INSTRUCTIONS

To apply for this position online go to MSDE Jobs on JobAps (or complete an MSDE Application on marylandpublicschools.org). On-line applications (and resumes) are the preferred method for receiving your application/attachments. Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. Please do not put "See Resume" in the job duties section of your application; your application will not be considered.

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS#. And indicate the application is for: Administrative Officer III, #002436 (JobAps #23-002247-0026); Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950; This fax number is for Department of Education recruitment actions only. 

For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at

Appropriate accommodations for individuals with disabilities are available upon request



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