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Museum Asst

Recruitment #23-002043-0019


Administrative Specialist III

Museum Asst



Join a dynamic team that supports the Maryland National Guard, their mission, and the other State employees of the Maryland Military Department. This position works on a compressed work schedule from 6:30 am to 5 pm, Tuesday through Friday. The Maryland Military Department offers free gated parking at this location.


Grade 12, Skilled Services, Overtime Eligible     


Fifth Regiment Armory

219 29th Division Street

Baltimore, MD 21201

Main Purpose of Job

This position is assigned to the Maryland Military Historical Research Center with the purpose of assisting in fulfilling the Research Center's State statutory requirements to collect, interpret, preserve, and present documents, photographs, electronic media, and other materials containing information or imagery relating to the history of the people, places, and events of the military heritage of the State of Maryland. This position will also assist in general reference duties in the Research Center and remote services via email and telephone correspondence and with various exhibits and programs to educate the public regarding the military history of the State.


Duties for this position include but are not limited to: 

· Physically consolidates and properly stores all archival material of the Maryland Military Historical Research Center.

· Catalogs archival collections into an established electronic database.

· Catalogs photographic assets.

· Surveys and appraises Maryland Military Historical Research Center's original document collection for retention.

· Process and ensures appropriate assets of significant historical importance are micro-formed.

· Produces user-friendly, detailed, physical and digital finding aids to make the informational content of the records accessible to researchers.

· Provide guidance and reference services to Research Center patrons who submit inquiries via email, phone, letter, or visit in person.

·        Executes a Records Collecting Plan developed by the Curator that incorporates most requested research needs and identified gaps in original documents and or military records, recordings, electronic media and images to be addressed.

·        Other duties as assigned.


Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 


1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.


Preferred Qualifications

* One year of experience cataloging archival collections into an electronic database (PastPerfect or AHCAS is highly preferred).

* One year of experience in preparing archival material for long-term storage.

* One year of experience in providing reference services to researchers via email, phone, letter, or in person.

* One year of experience in examining and appraising original documents for retention in a collection.

* A Bachelor’s degree from an accredited college or university in Public History, Military History, History, Museum Studies, Library Science, or a related field.


Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland with less than 5 points on their driving record.


All selected candidates with the Maryland Military Department are required to have a background check prior to being employed.  

Employees in this classification are subject to substance abuse testing in accordance with Code of Maryland Regulations 17.04.09, Testing for Illegal Use of Drugs.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


This position is exempt from all union MOU’s.


As an employee of the State of Maryland, you will have access to outstanding benefits package which includes health insurance, dental, and vision plans offered at a low cost. Click on this link for more details:




Leave Benefits include:

* Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). 

* Annual Leave - ten (10) days of accumulated annual leave per year. 

* Sick Leave - fifteen (15) days of accumulated sick leave per year. 

* Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. 

* Holidays - State employees also celebrate at least twelve (12) holidays per year.

Pension - State employees earn credit towards a retirement pension.


Military Veterans may qualify for additional bonus points towards certification.

A copy of your proof of eligibility (DD214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved.




Online application process is STRONGLY preferred. If you are unable to apply online, you may submit a paper application to: Maryland Military Department State Personnel Office, 29th Division Street, Room B10, Baltimore, MD 21201-2288.


For questions regarding this recruitment, please contact Nick Pindale via email at  Fax: 667-239-3559

TTY Users: call via Maryland Relay


As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country!

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