Introduction
The Division of Labor and Industry is accepting applications from qualified applicants to fill current, open positions. Applicants in pool will remain active for one year and be considered as opening occurs
GRADE
11
LOCATION OF POSITION
10946 Golden West Drive, Suite 160, Hunt Valley, MD 21031
Main Purpose of Job
Provides administrative support to the Program Manager and Chief Inspectors in the administration of the Safety Inspection Program by managing the coordination of inspections and investigations pertaining to elevator units and related equipment operating at various sites throughout the state, ensuring that these devices are being operated, maintained, and repaired in accordance with the Annotated Code of Maryland, COMAR regulations, referenced codes, standards, and manufacturer's criteria throughout a comprehensive review and analysis of inspection reports submitted.
POSITION DUTIES
Provides administrative staff support to the Program Manager and Chief
Inspectors by providing updated information to business owners and the public regarding elevator, boiler, pressure vessel, and amusement ride safety, the laws and regulations and departmental procedures and policies. Respond to inquiries from the public, identifying, and resolving problems. Receives and processes all expense vouchers for the unit. Collects and records inspector fleet sheets and enters pertinent information in mileage database. Processes re-registration forms, invoices, citation warnings, and prepares them for mailing. Opens, reads, and distributes all incoming mail. Is the primary receiver of payments and initiates payment process by following their inter unit procedures to ensure compliance with all cash handling policies.
Provides support with updates and maintenance assuring the most current information for owners and contacts in JO database files. Provides back up support for clerical staff in their absence.
Provides administrative staff support to the Program manager and Chief Inspectors in the administration of the Safety Inspection Program by assisting in developing and implementing new and revised policy, procedures, and processes consistent with departmental goals.
Conducts research and investigations compiling data used in compliance cases. Reviewing case files independently, determining if citation is appropriate for issuing.
Performs other duties as assigned by management.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
Experience working with computers and software, such as Microsoft Office.
Experience entering data into a database system.
Experience providing customer service in-person and via telephone.
Experience handling confidential information.
SPECIAL REQUIREMENTS
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.
SELECTION PROCESS
Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. *Resumes are not acceptable and not considered in the selection process*
All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.
If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may submit via email to felicia.ransome@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.
Completed applications, required documentation, and any required addendums may be mailed to:
MDOL Office of Human Resources
Attn: Administrative Specialist II (#23-001756-0042)BF
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201
The MD State Application Form can be found online.
TTY Users: call via Maryland Relay
Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.
