Introduction
The Maryland Military Department is looking for a candidate for
the position of Administrative Specialist II with our Energy Team! Join a
dynamic team and embark on a career with great benefits, pension, generous
leave, a competitive salary, and opportunities for professional growth! This
position works on a compressed work schedule from 6:30 am to 5 pm,
Tuesday through Friday and free parking as well as bus, Light Rail, and subway
within 1 block of this location!!!
GRADE
11
LOCATION OF POSITION
Fifth Regiment Armory
219 29th Division Street
Baltimore, Maryland 21201
POSITION DUTIES
Serving under the Construction and Facilities Management Office (CFMO). The purpose of this position is data management, for the Energy Team. This person will be responsible for maintaining the current database, as well as the spreadsheets for the utilities' totals, sites' existing conditions, etc. Also, the incumbent will compile and prepare data for entry throughout the year for Federal and National Guard Bureau (NGB) reports with varying suspense dates throughout the year.
Position will maintain and upgrade the existing spreadsheet for the sites' Utilities invoices received from the Finance Office and Resource Management. They also must coordinate with the Accounting Office to retrieve paper invoices, scan them and file into an accessible network folder. The incumbent or other team member shall be able to search files for the relevant data and present/process the results accordingly.
Position is to compile statistical data for reports, charts, and/or records by extracting information from documents, files, databases, etc. The incumbent will need to drive to other sites to record meter readings monthly, obtain installed equipment data, specifications, and/or document with pictures. It will be necessary to cross-reference sources to verify/update the accuracy of this data. Also, the incumbent is to become proficient with EnergyCap database, Portfolio Manager, MS Office, Adobe Acrobat, etc.
Prepare visual presentations like graphs, tables, slides, etc. upon request for meetings, reports, and project updates.
Position
Duties Include but are not limited to:
Data Research: Compile data from various existing sources from reports, files, databases, etc. as well as site-based utility
meters and installed equipment. See details above.
Data Management: Maintain and update utility spreadsheets, various equipment spreadsheets, etc.
as well as retrieving, processing, and evaluating utility supply information from invoices.
See details above.
Data Display: Prepare visual presentations for various reasons. See details
above.
Other: Performs other duties as requested by Energy Team members for the support
of the team and the organization.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Proficiency in Microsoft Excel
Proficiency in Microsoft PowerPoint
Experience in Data Management
Experience preparing visual presentations like graphs, tables, slides, etc.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which
require the operation of a motor vehicle. Employees assigned such duties will
be required to possess a motor vehicle operator’s license valid in the State of
Maryland with less than 5 points to operate a state vehicle.
SPECIAL REQUIREMENTS
Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.
SELECTION PROCESS
Please
make sure that you provide sufficient information on your application to show
that you meet the minimum requirements for this recruitment. All information
concerning your qualifications must be submitted by the closing date. We will
not consider information submitted after this date.
Successful
candidates will be ranked as Best Qualified, Better Qualified, or Qualified and
placed on the employment (eligible) list for at least one year. This list will
be used by the hiring agency to select employees.
For
education obtained outside the U.S., a copy of the equivalent American
education as determined by a foreign credential evaluation service must
accompany the application.
BARGAINING UNIT STATUS
This position is not subject to Bargaining MOU's.
BENEFITS
As an employee
of the State of Maryland, you will have access to outstanding benefits,
including: health insurance, dental, and vision plans offered at a low cost.
·Personal Leave – new State
employees are awarded six (6) personnel days annually (prorated based on start
date).
·Annual Leave – ten (10) days
of accumulated annual leave per year.
·Sick Leave – fifteen (15) days
of accumulated sick leave per year.
·Parental Leave – up to sixty
(60) days of paid parental leave upon the birth or adoption of a child.
·Holidays – State employees
also celebrate at least twelve (12) holidays per year.
·Pension – State employees earn
credit towards a retirement pension.
FURTHER INSTRUCTIONS
Military
Veterans may qualify for additional bonus points towards certification.
A
copy of your proof of eligibility (DD214) for Veterans’ Credit must be in this
office and completely verified before Veterans’ Credit will be approved.
PLEASE
DO NOT SUBMIT UNSOLICITED DOCUMENTATION
Online
application process is STRONGLY preferred. If you are unable to apply online,
you may submit a paper application to:
Maryland
Military Department State Personnel Office
29th
Division Street, Room B10
Baltimore,
MD 21201-2288
For questions regarding this recruitment, please contact Katie
Powell at Katie.Powell@maryland.gov;
Fax: 667-239-3559
TTY
Users: call via Maryland Relay
As
an equal opportunity employer Maryland is committed to recruiting, retaining,
and promoting employees who are reflective of the State’s diversity.