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ADMINISTRATIVE SPECIALIST II

Energy Team Data Management

Recruitment #23-001756-0039

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Introduction


The Maryland Military Department is looking for a candidate for the position of Administrative Specialist II with our Energy Team! Join a dynamic team and embark on a career with great benefits, pension, generous leave, a competitive salary, and opportunities for professional growth! This position works on a compressed work schedule from 6:30 am to 5 pm, Tuesday through Friday and free parking as well as bus, Light Rail, and subway within 1 block of this location!!!

GRADE

11

LOCATION OF POSITION

Fifth Regiment Armory
219 29th Division Street 
Baltimore, Maryland 21201

POSITION DUTIES

Serving under the Construction and Facilities Management Office (CFMO). The purpose of this position is data management, for the Energy Team. This person will be responsible for maintaining the current database, as well as the spreadsheets for the utilities' totals, sites' existing conditions, etc. Also, the incumbent will compile and prepare data for entry throughout the year for Federal and National Guard Bureau (NGB) reports with varying suspense dates throughout the year.

Position will maintain and upgrade the existing spreadsheet for the sites' Utilities invoices received from the Finance Office and Resource Management. They also must coordinate with the Accounting Office to retrieve paper invoices, scan them and file into an accessible network folder. The incumbent or other team member shall be able to search files for the relevant data and present/process the results accordingly. 

Position is to compile statistical data for reports, charts, and/or records by extracting information from documents, files, databases, etc. The incumbent will need to drive to other sites to record meter readings monthly, obtain installed equipment data, specifications, and/or document with pictures. It will be necessary to cross-reference sources to verify/update the accuracy of this data. Also, the incumbent is to become proficient with EnergyCap database, Portfolio Manager, MS Office, Adobe Acrobat, etc. 

Prepare visual presentations like graphs, tables, slides, etc. upon request for meetings, reports, and project updates.

Position Duties Include but are not limited to: 

Data Research: Compile data from various existing sources from reports, files, databases, etc. as well as site-based utility meters and installed equipment. See details above. 

Data Management: Maintain and update utility spreadsheets, various equipment spreadsheets, etc. as well as retrieving, processing, and evaluating utility supply information from invoices. See details above. 

Data Display: Prepare visual presentations for various reasons. See details above. 

Other: Performs other duties as requested by Energy Team members for the support of the team and the organization.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Proficiency in Microsoft Excel
Proficiency in Microsoft PowerPoint 
Experience in Data Management 
Experience preparing visual presentations like graphs, tables, slides, etc.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland with less than 5 points to operate a state vehicle.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the minimum requirements for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. This list will be used by the hiring agency to select employees. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.

BARGAINING UNIT STATUS

This position is not subject to Bargaining MOU's.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

·Personal Leave – new State employees are awarded six (6) personnel days annually (prorated based on start date). 
·Annual Leave – ten (10) days of accumulated annual leave per year. 
·Sick Leave – fifteen (15) days of accumulated sick leave per year. 
·Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child. 
·Holidays – State employees also celebrate at least twelve (12) holidays per year.   
·Pension – State employees earn credit towards a retirement pension.

 

FURTHER INSTRUCTIONS

Military Veterans may qualify for additional bonus points towards certification.

A copy of your proof of eligibility (DD214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved.

PLEASE DO NOT SUBMIT UNSOLICITED DOCUMENTATION

Online application process is STRONGLY preferred. If you are unable to apply online, you may submit a paper application to: 

Maryland Military Department State Personnel Office 
29th Division Street, Room B10 
Baltimore, MD 21201-2288

For questions regarding this recruitment, please contact Katie Powell at Katie.Powell@maryland.gov; Fax: 667-239-3559

TTY Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.



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