Introduction
As a State agency, Maryland Office of the Public
Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD
is committed to the full inclusion of all qualified individuals without regard
to race, color, religion, sex, physical or mental disability, age, sexual
orientation, gender identity, national origin, veteran status or genetic
information.
All applicants must be able to communicate with
clients and visitors and possess the ability to complete tasks in a fast-paced
work environment. Applicants must be able to work in various positions,
and travel to various courtrooms and office environments throughout the state.
MOPD is further committed to providing equal opportunity and reasonable
accommodation for individuals with disabilities in employment, its services,
programs and activities by modifying or adjusting the job application process
or the job or work environment to make reasonable accommodations to the known
applicant or employee to enable the applicant or employee be considered for the
position they desire; to perform the essential functions of the position in
question; or to enjoy equal benefits and privileges of employment as are
enjoyed by other similarly situated employees without disabilities, unless the
accommodation imposes an undue hardship. Applicants must be able to
operate a computer and other office equipment. Applicants must have access to a
motor vehicle or be able to navigate public transportation. If a reasonable
accommodation is needed, please contact Tawanda Jackson, Human Resources
Supervisor, 410-767-8503 tawandal.jackson@maryland.gov
The Office Secretary III will be responsible for
providing secretarial support to the attorneys assigned to our Towson office located in Baltimore County.
This position involves some client contact with indigent defendants and their
families to provide and gather information over the phone and at times, in
person. Bilingual applicants are encouraged to apply.
GRADE
ASTD10
LOCATION OF POSITION
200 Washington Ave, Towson,
MD 21204
Main Purpose of Job
The Office of the Public Defender is seeking detailed oriented applicants with legal secretarial experience who are familiar with legal terminology and possess excellent organizational and writing skills, as well as, problem solving skills and significant customer service experience with the ability to work independently.
POSITION DUTIES
*Support staff attorneys with filing of any and all legal
correspondence (motions, subpoenas, pleadings)
*Process Discovery and Body Worn Camera Footage
*Process and Distribute incoming mail and correspondence
*Answering
incoming phone calls on a multi-line phone
*Schedules meetings and interviews as requested by attorneys and
management
*Draft and/or type client’s correspondence
*Prepare dockets for attorneys by
identifying OPD cases and ensuring all motions are filed in those cases
*Scan case related
information into the case management system (eDefender).
*Update E-Defender Database with client information
*Update the case management system
with client, case, and court date information
*Create/modify reports and documents as requested by staff
attorneys or administrative staff
*Makes photocopies, faxes documents and performs other clerical
functions
*Assist with the preparation of client files
*Files papers and documents into appropriate client files
*File client correspondence
*Maintain important and confidential records, schedules, expense
accounts and office supplies
*Maintain Office Equipment
*Share in the coverage of the front
desk duties as needed
*Perform other duties as assigned
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multi-task. Highly proficient in Microsoft Office Suite Software packages and/or Google Applications. Excellent oral and written communication skills. Working knowledge and or experience with MDEC.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
NOT APPLICABLE
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
SELECTION PROCESS
Applicants who meet the minimum qualifications will be admitted to
the examination for this classification. Successful candidates will be
ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the
employment (eligible) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education,
training and experience related to the requirements of the position. You
may be required to complete a qualifications supplement, or the rating may be
based on your application. Therefore, it is important that you provide
complete and accurate information on your application. Report all
experience and education that is related to this position.
FURTHER INSTRUCTIONS
Online Applications Preferred. Please fax all paper applications and questionnaires to
(410) 333-2260.
Inquiries regarding applications and submitting paper applications
can be directed to: Office of the Public Defender, Human Resources Division, 6
Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410)
767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service
800-735-2258. Please be sure to include your name, identification number
(Easy ID#) and job announcement number on any documentation to ensure timely
processing.
A paper copy of the MD State application form and questionnaire
can be downloaded from the link below.
As an equal opportunity employer, Maryland is committed to
recruiting, retaining and promoting employees who are reflective of the State’s
diversity. We thank our Veterans for their service to our country and encourage
them to apply. People
with disabilities and bilingual candidates are encouraged to apply.
