OFFICE SECRETARY II

ASTD 9

Salisbury Animal Health Laboratory, 27722 Nanticoke Road, Unit 3, Salisbury, Maryland 21804

The purpose of this position serves primarily to support the agency mission to prevent and control infectious diseases of livestock and poultry, and to assure consumer confidence by performing secretarial and clerical functions for the Salisbury Animal Health Laboratory. Duties include receiving, accessing, and distributing sample specimens that are submitted to the laboratory for diagnostic work; preparing charts and specialized documents; maintaining the laboratory information file system and billing systems.

Laboratory Operations Administrative Support – Provides knowledgeable, timely and accurate administrative support to laboratory operations.

Develops and updates procedures, such as Standard Operating Procedures (SOP’s) and Work Instructions for the office, familiarizes self with requirements for ISO/OIE 17025 accreditation.

Practices biosecurity and safety; wears Personal Protective Equipment (PPE) prior to handling potentially infectious materials in incoming submission samples/specimens delivered via UPS, USPS, FedEx, courier or in person delivery systems.

Properly handles potentially infectious material according to Standard Operating Procedures (SOP). Enter data from submissions, samples/specimens, and/or billing information into VADDS/LIMS (laboratory database).  Compiles and generates Necropsy Reports accurately and efficiently based on necropsy findings and interpretations as directed by Lab Director or Attending Veterinarian.

Prepares forms, packages, and ships biological specimens for testing at reference laboratories, strictly following federal and agency guidelines, by ensuring packaging meets all MDA, state, USDA, federal, DOT & IATA regulations, and maintains shipping records.

Front Office Assistant – Provides assistance with managing the daily operations of the Front Office.

Consistently displays a positive and helpful manner to the public, veterinarians, colleagues, and coworkers.  Greets and assists clients, visitors, and animal health officials, answering their questions or referring them to appropriate personnel.

Provides secretarial support, assists, and trains technical and clerical personnel in sample receiving, processing, accessioning, (data entry), reporting, resulting, and shipping procedures.  Maintains confidentiality related to incoming submissions and agency operations.  Analyzes and compiles daily and/or monthly reports provided to internal and external clients.

Other related duties as assigned –

Essential Employee status – Yes

After Hours on Call Phone Status – No

All after hour employees are essential; not all are essential for every contingency.  Determination of essential status are announced case by case during the incident.  Essential functions for this position are primarily to perform disease testing.  This position is subject to after hour’s phone duty even if not currently assigned.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Preference will be given to applicants who possess any of the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience performing clerical or administrative duties related to reviewing and processing information using an information management database system to include high-volume data entry.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training, and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401. All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.) Resumes will NOT be accepted in lieu of completing the online or paper application.

If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).

For questions concerning this recruitment, please contact: Stacey Summers 410-841-5842 or stacey.summers@maryland.gov. TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.