OFFICE SECRETARY I

This position is limited to permanent and contractual Department of Public Safety and Correctional Services employees who work within the Division of Parole and Probation.

ASTD8

The main purpose of this position is to provide secretarial services to an operational/specialized field unit of the Division of Parole and Probation.

Uses standard desktop computer or word processing and spreadsheet software and peripheral equipment to produce correspondence, reports, tables, from rough drafts or corrected copies and edits grammar, punctuation and spelling. Distributes finalized documents, sometime without prior supervisory review.

Answer telephones, screens calls, takes appropriate messages, schedules appointments, answer general questions regarding State employment and job openings, and determines the degree of information allowed in relationship to State confidentiality laws.

Inputs accurate and complete data in OBSCIS II/DDAIS/OCMS informational systems in order to update offender records.

Assembles and completes a variety of reports, posts information to records and logs and maintains established files in a variety of formats including electronic files and databases.

Maintains important and confidential files, mailing lists, general files, procedural files, and open and closed case files.

Acts in absence of other clerical staff by leading or training other clerical staff; recommends formal training for other clerical employees.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

Wayne Davis

WayneR.Davis@maryland.gov

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.