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Recruitment #23-001260-0002




Howard County Health Department
8930 Stanford Blvd.
Columbia, MD 21045


Under the supervision of the Deputy Director of Human Resources, this position assists with processing personnel transactions, providing interpretation of the State merit system laws, regulations and procedures for the Howard County Health Department and its 270+ State merit and contractual employees. The Personnel Associate II is responsible for processing and record management of personnel, medical and training files, is the Health Benefits Coordinator, manages HR records in the State Personnel System (Workday), handles timekeeping and payroll, assists the HR Officer with the recruitment process and acts as the backup to the Personnel Associate III if needed.

This position is eligible for hybrid telework after successful completion of probation.

35% Employment & Record Keeping:
  • Maintains the State Personnel System (Workday) daily by entering updated information for employees and assisting employees with updating their information.  Processes HR transactions as needed into Workday including cost center changes for Fiscal Services.  Collects and inputs semi-annual PEP data into Workday.  Monitors the onboarding process in Workday for new employees and ensures completion.
  • Maintains personnel, benefits and training files for current and terminated employees, filing paperwork into the appropriate file weekly.  Scans files and prepares files for offsite storage as needed.
  • Maintains training logs for required and optional training for new and current employees including Emergency Preparedness/NIMS/ICS trainings in the HUB and other databases.
  • Maintains and tracks all licenses and certifications for employees as required for their position, prompting employees prior to the license or certification expiration date.
  • Completes all employment verifications within 48 hours after receipt of request.
  • Send exit interview survey and meet with exiting employees for equipment return.

35% Timekeeping & Payroll:
  • Interprets timekeeping policies and procedures and provides guidance to supervisors and employees to assure compliance with regulations.
  • Verifies timesheet completion for merit and contractual employees weekly by running reports in Workday and ensuring that all timesheets are submitted and approved prior to the State’s deadline.
  • Assists employees and supervisors with resolving timekeeping and payroll issues.
  • Handles the timesheet correction process including requesting correction forms, making the changes in Workday or sending to MDH to complete, and following to ensure changes are made in a timely manner and then communicating completion of the change to the employee and/or supervisor.
  • Runs payroll reports bi-weekly to assist with gathering data for HealthStats.
  • Manages the timesheet documentation process by auditing sick leave and other time off usage by comparing timesheet reports with documentation provided and alerts supervisors and employees with any discrepancies.

10% Evaluation Tracking:
Manages the semi-annual performance evaluation process (PEPs) which includes:
  • Receiving PEPs from supervisors
  • Reviewing each PEP for completeness and ensure it is the correct cycle.
  • Communicating with supervisor on changes if needed.
  • Saving electronic PEP files.
  • Printing and filing all PEPs.
  • Tracking all PEPs.
  • Pulling PEPs for the semi-annual PEP audit.

Manages the probation evaluation process which includes:
  • Tracking probation evaluation dates for 90 day and 6 month evaluations.
  • Communicating with supervisors to ensure compliance with the prescribed probation evaluation deadlines.

15% Health Benefits & Retirement:
  • Acts as Agency Health Benefits Coordinator.  Provides guidance to new employees on how to enroll in benefits in Workday.  Assists current employees with benefits changes throughout the year.  Ensures that required documentation is included in Workday prior to the deadline.  Runs weekly reports in Workday to ensure all outstanding benefits items are addressed by the employee in a timely manner.  Stays informed of changes in benefits offered, procedures and regulations.  Plans and implements annual Benefits and Wellness fairs.  Participates as a member of the agency’s wellness committee.
  • Acts as Retirement Coordinator.  Provides guidance to new, current and previous employees regarding the State’s retirement plan and options.  Interprets retirement policies and procedures and provides guidance to employees to assure compliance with regulations.  Reviews and assists with retirement paperwork for submission to the State Retirement Agency.  Completes all required training in order to maintain role.

3% Recruitment Assistance:
  • Assists recruiter as needed to greet and escort candidates for onsite interviews, support virtual interviews, completing reference checks, scheduling interviews, creating new hire packets for orientation.  
  • Assisting with or conducting new hire orientation.

2% Other Duties as Assigned:
  • Managing the annual charity campaign by sending communications to staff, communicating with the State’s representative on the agency’s progress, and striving to meet or exceed the agency’s annual goal.
  • Special projects as assigned by the HR Director or Director of Administrative Services.


Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of general clerical or administrative support experience, at least one year must have been paraprofessional personnel experience involving the application of personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.


1. Candidates may substitute one additional year of paraprofessional personnel experience as defined above for one year of general clerical or administrative support experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.


Desired Qualifications:
- Experience with HRIS-related computer software such as JobAps, Workday or similar HRIS
- Experience with processing timekeeping or payroll as an personnel/HR rep
- General clerical personnel experience
- Experience and familiarity with OneDrive, Skype for Business, Microsoft Teams and WebEx
- Experience and knowledge using MS Word, Excel, PowerPoint and Outlook  


Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.



Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

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