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Associate Director of Institutional Affairs

Recruitment #23-000303-0001


The Maryland Higher Education Commission (MHEC), is seeking an experienced and energetic individuals to fill the position of Staff Specialist IV, Associate Director of Institutional Affairs. 

This is a Management Service position, and serves at the pleasure of the Appointing Authority.




Nancy Grasmick Education Building, 6 N. Liberty Street, 10th Floor, Baltimore, Maryland 21201.

Main Purpose of Job

The Staff Specialist IV serves as the Associate Director of Institutional Affairs and provides management level services to the Maryland Higher Education Commission (MHEC) in the Department of Academic Affairs. The Associate Director reports to the Director of Academic Affairs. This position will provide management services including independent policy research, development, analysis and implementation to allow for MHEC to fulfill its statutory and regulatory responsibilities with regard to the coordination, statewide planning, and regulation of postsecondary education.


The Associate Director is responsible for: 

Manage the distribution and completion of proposals for degree-granting institutions seeking to operating in Maryland, including new colleges and universities, out-of-state institutions seeking to operate in Maryland, institutions that are required to register with MHEC for online/distance education to Maryland students, and institutions seeking religious exemption
Review proposals from staff and issue recommendations based upon qualitative and quantitative data analysis and in compliance with COMAR. 
Monitor and trach all institutional proposals to assure that MHEC action is taken and concluded within statutory deadlines; when no statutory deadlines, to ensure action is taken in a timely manner.
Manage and review the non-profit classification review in accordance with COMAR and issue recommendations based upon staff analysis. 
Coordinate staff to attend institutional accreditation visits. 
Provide support to the Director in organization and supervision of staff engaged in these activities and on an as needed basis by conducting and developing reports, surveys, analyses, research, and briefings.
Conduct internal and external trainings and information sessions related to institutional approval and institutional review.
Recommend compliance reviews to the Director and Assistant Secretary for institutional requirements.
Provide necessary oversight, management, and support when a degree-granting school closes, including but not limited to obtaining student records and issuing refunds
Interpret, apply and clarify MHEC policies and COMAR regulations for diverse constituencies. 
Respond to requests for information related to institutional reviews and approval decisions and represent MHEC, as needed, during appeals and hearings made to the Commission. 
Facilitate conversations between institutions related to proposals and compliance evaluations. 
Develop and/or revise guidelines, documents, website information and streamline processes related to institutional reviews and approvals.
Recommend, develop and initiate changes to regulations and policies relating to requirements for degree-granting institution operating in Maryland.
Participate in MHEC policy work groups or other committees, and assist with academic affairs initiatives, and delegate similar tasks to staff members. 
Serve as the staff liaison for MHEC and Academic Affairs related task forces, committees, and workgroups as assigned. 
Coordinate with segment associations and other groups such as the University System of Maryland (USM), the Maryland Association of Community Colleges (MACC) the Maryland Independent Colleges and Universities Association (MICUA) and others to recruit new representatives and maintain a full roster of representatives for respective committee assignments.
Serve as a liaison to the Southern Regional Education Board (SREB), 
Office of Student Financial Assistance (OSFA), and Legislators
Supervising professional and administrative staff members. 
Representing MHEC on external committees and workgroups. 
Completing special projects at the request of the Director of Academic Affairs, Assistant Secretary of Academic Affairs, and Secretary of Higher Education.


Education:   A Doctoral degree from an accredited college or university.

Experience: Five years of administrative or teaching experience in post-secondary education programs.

Note: Candidates may substitute two additional years of experience in post-secondary education for the required education.


Desired Qualifications:

The successful candidate will be an experienced leader in the application of statutory and regulatory requirements with specific experience in postsecondary education and/or a related postsecondary professional setting.

Candidates should have excellent oral and written communication skills, research and analytical abilities, and experience supervising professional staff.

Additionally, applicants should have experience managing complex projects with fixed deadlines, working collaboratively as part of a team, and leading interagency committees and work groups.


Employees in this classification may be assigned duties which require the operation of a motor vehicle.

Employees assigned such duties will be required to possess a motor vehicle operator’s valid license in their state of residence.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.



The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:  

Department of Budget and Management

Recruitment and Examination Division 

301 W. Preston Street, Room 608 

Baltimore, Maryland  21201 


The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. 

TTY  Users: call via Maryland Relay 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. 

Applicants must be legally authorized to work in the U.S.A without sponsorship for employment visa status (e.g., H1B status).

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