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Business Services Coordinator (Multiple Vacancies) *** REPOST***

Procurement and Contract Management Division

Recruitment #22-005476-0027

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

This is a Management Service position and serves at the pleasure of the Appointing Authority.

GRADE

19

LOCATION OF POSITION

200 West Baltimore St. Baltimore, MD 21201

Main Purpose of Job

Reporting to the Business Services Partner in the Procurement and Contract Management Division, the Business Services Coordinator (BSC) will serve as the primary procurement and contract management support provider and workflow manager to assigned Maryland State Department of Education (MSDE) division leaders, offices, and units.

The BSC will facilitate all essential procurement and contract management workflow processes and documentation to effectively meet the procurement and contract management goals of all divisions to support MSDE’s multiyear strategic plan and Blueprint for Maryland’s Future initiatives. The BSC will ensure the execution of high-quality services covering all Procurement and Contract Management Division functional areas including, but not limited to, facilitating all procurement processes and stages (i.e., planning, defining requirements and needs, sourcing and solicitation, evaluation and selection, award, contract negotiations and execution, tracking and record keeping, etc.).

POSITION DUTIES

  • Work under the direction of assigned Business Services Partner in the Procurement and Contract Management Division to coordinate the planning and execution of all essential procurement and contracting processes and practices
  • Develops and maintains a department-wide purchasing and contract management operations manual to be used by MSDE divisional leaders and program staff
  • Facilitates the evaluation process for bids and proposals to determine if they are responsive to the solicitation
  • Monitor procurement and contract management tracking and database metrics to support continuous improvement decisions
  • Tracks procurement and contract issues and concerns and maintains open communication with stakeholders  Provides technical support for online procurement and contract management systems and webpages
  • Deploy MSDE selection resources and processes to ensure assigned division leaders have the information needed to set smart, strategic, and equitable procurement and contract management goals
  • Keep abreast of technical, legislative, and professional trends and developments affecting procurement and contract management programs. 

MINIMUM QUALIFICATIONS

EDUCATION: A Bachelor’s Degree from an accredited college or university.

EXPERIENCE: Three years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts or ensuring compliance with procurement laws, regulations and conditions.

Notes:
1. Candidates may substitute additional professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.
2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.
3. Candidates may substitute the following written certifications obtained through passing an examination for the required education: Certified Professional Contracts Manager from the National Contract Management Association; Certified Purchasing Manager from the National Association of Purchasing Management; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers).
4. Candidates may substitute U.S. Armed Forces military  service experience as a commissioned officer in Contracting and Industrial Management classifications or Contracting and Industrial Management specialty codes in the Procurement field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualification.

  • Experience with State of Maryland Procurement laws, regulations, policies, application and software 
  • Previous experience with Federal, State, or Local government procurement and/or contract management
  • Experience communicating with stakeholders, vendors, and internal partners regarding upholding and adhering to tenets of contracts 
  • Certification as a Procurement Professional from the Maryland Department of General Services or willingness to complete the Procurement Professional Certification within one year of appointment.
  • Experience organizing, tracking, and being responsible for contract documents

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees. Proof of eligibility to work in compliance with the Immigration Reform and Control Act and occasional travel throughout the state are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and  mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

Please do not put "See Resume" in the job duties section of your application; your application will not be considered.  

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0019 TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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