Fiscal Management Coordinator **REPOST**
Staff Specialist III - Education
Recruitment #22-005298-0011
Department | MSDE - Division of Business Services - History |
---|---|
Date Opened | 12/1/2022 12:00:00 PM |
Filing Deadline | 8/3/2023 11:59:00 PM |
Salary | $64,828.00 - $104,555.00/year |
Employment Type |
Full-Time
|
HR Analyst | Christopher Langley |
Work Location |
Baltimore City
|
Introduction
The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.
**REPOSTED, previous applicants do not need to reapply**
GRADE
State Salary
Grade 18
*State Salary
Guidelines apply for current State employees.
LOCATION OF POSITION
Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201
Note: All MSDE positions require in-person/on-site reporting.
Main Purpose of Job
These are
professional positions serving as financial management administrators
responsible for providing financial advice, recommendations, and specialized
technical assistance to Assistant State Superintendents, program directors,
managers, and administrators within the Maryland State Department of Education
(MSDE). This position requires someone who excels at
fiscal management and monitoring and will work hand-in-hand with Division and
Office teams as a part of MSDE’s Core Services teams to make complicated fiscal
management accessible to non-finance staff -- the MSDE is responsible for more
than $8 billion annually.
This position
requires being skilled at working independently on projects. The ideal
candidate will have strong time management skills to ensure deadlines are met
and will also know when it is necessary to stop and ask a question, rather than
proceed and risk going off course.
Ideal candidates
should know or be willing and able to quickly learn the complexities of State
Agency fiscal management and monitoring, including the broader policies of the
General Accounting Division of the Comptroller. Candidates should also possess
experience with and the ability to learn and work within an Enterprise Resource
Planning (ERP) and related fiscal data systems. Many of the State’s systems
require external data reporting and analysis. Therefore, skill, not just
comfort, in Microsoft Excel or in ERP is essential.
POSITION DUTIES
- Provides program and fiscal management recommendations to the assigned Assistant State Superintendent, Branch Chiefs, Program Managers, & Program Directors in accordance with existing laws, regulations, agency procedures, & available federal and State funding;
- Oversees budget, accounting, procurement, position funding, audit, and grants management aspects of educational programs;
- Performs fiscal analysis and develops reports to assist program staff with strategic fiscal and programmatic decisions;
- Reviews, corrects, and approves accounting information for grant awards, requisitions, credit card purchases and other transactions; and prepares and authorizes journal entries to realign or correct expenditures.
- Schedules and maintains a weekly, in-person check-in with their respective Divisions/Programs
- Provides Status of Appropriation, Payroll Cost Allocation updates, updated Program Cost Account information, and other information as requested.
MINIMUM QUALIFICATIONS
EDUCATION: Bachelor's Degree from an accredited four-year
college or university; coursework in Accounting, Business Administration,
Economics, Finance, or Public Administration is preferred.
EXPERIENCE: Five (5) years of experience in fiscal
management working with professional budgets, accounting standards, procurement,
funding, audit and grants management. This
experience within education programs or related programs is desirable.
NOTES:
- Applicants may substitute a Master's degree in business, accounting, economics, finance, or public administration for two years of the experience.
SELECTIVE QUALIFICATIONS
One year of
financial/accounting experience in a State or public sector environment.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to
applicants who possess the following preferred
qualification(s). Include clear and specific information on your
application regarding your qualifications.
- Knowledge of General Accepted Accounting Principles (GAAP);
- Knowledge of governmental accounting standards, policies & procedures;
- Skill in the use of the Financial Management Information System (FMIS);
- Skill in the interpretation of State and federal laws/ regulations; skill in using accounting, finance & spreadsheet software; skill in managing multiple tasks;
- Skill in identifying problems & negotiating solutions;
- Ability to analyze data & make sound decisions;
- Ability to monitor performance & implement improvements;
- Ability to meet established timelines;
- Ability to effectively communicate with all levels of officials (both inside and outside the agency).
SPECIAL REQUIREMENTS
Applicants must
consent to State and FBI (CJIS) background check as a routine procedure for all
employees.
SELECTION PROCESS
Please make sure that you provide sufficient information on your
application to show that you meet the qualifications for this recruitment. All
information concerning your qualifications must be submitted by the closing
date. We will not consider information submitted after this
date. Successful candidates will be ranked as Best Qualified, Better
Qualified, or Qualified and placed on the eligible (employment) list for
at least one year.
BENEFITS
FURTHER INSTRUCTIONS
Applicants must
complete the MD State Government online application for employment
-AND-submit their professional resume. The application and resume must clearly
demonstrate that the applicant satisfies the minimum qualifications for
the position. Applications must be complete to be considered
including all related job duties, even if those are also listed on an
attached resume. Additional required materials may be uploaded with the online
application, submitted to the fax number, or mailed to the address listed.
If you are unable to
apply online, paper applications can be obtained from the link below and
be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200
W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental
questionnaire, this must be completed and sent in with your paper
application. Postmarks will not be accepted.
Inquiries can be made
to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made
for individuals with disabilities. If you have difficulty with your user
account or have general questions about this online application system,
please contact the MD Department of Budget and Management, Recruitment and
Examination Division at 410-767-4850. TTY Users: Call via Maryland
Relay.
Proof of eligibility
to work is required in compliance with the Immigration Reform and Control
Act. Any misrepresentation of academic or experience requirements for this
position may result in non-selection or termination of employment.
As an
equal opportunity employer, Maryland is committed to recruiting, retaining,
and promoting employees who are reflective of the State’s diversity.
Individuals with disabilities and bilingual candidates are encouraged to
apply. We thank our Veterans for their service to our country.
All application
materials must be received in our office by the Closing Date.