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Early Childhood Financial Reporting Specialist

STAFF SPECIALIST III EDUCATION

Recruitment #22-005298-0008

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State of MD Salary Grade 18

LOCATION OF POSITION

200 W. Baltimore St., Baltimore MD

Main Purpose of Job

The primary purpose of this position is to develop, plan, coordinate and direct the fiscal operations and reporting related to ARPA Act Child Care Development Grant. This position will be assigned to the Division of Early Childhood and serve as the lead fiscal grant manager for ARPA Act Child Care Development Grant. Provide financial oversight for all grants and contracts for the ARPA-CCDF grant as well as providing technical assistance for monitoring the financial and logistical aspects of financial procedures impacting grants and contracts for the program as a whole. Working with both the program administrators and the business service department, this position will be responsible for formula procedures and systems for reporting to the federal government.

POSITION DUTIES

· Budget and expenditure analysis for ARP Act Child Care Development Grant (ARP CCDF) This position is responsible for monitoring and analyzing expenditures of the above-referenced programs. The incumbent in this position must have detailed knowledge of Federal laws and regulations governing funds received. The incumbent must also have detailed knowledge of state fiscal policies and procedures in order to develop projected fund expenditures based on available data. Some programs are subdivided into projects, each requiring a separate accounting of funds. The analysis consists of:

1. Prepares budget and expenditure projections for the monthly or quarterly status of grant funds reports which require balancing possible over-expenditures in other areas that directly impact on the budget and program. 

2. Evaluates program effectiveness of use of funds in accordance with applicable federal and state laws, rules, and regulations and program goals by monitoring expenditures and preparing statistical data to track funding and spending. 

3.  Prepares coordinates, compiles, reviews and edits the budget documents. Maintaining expenditure data reports for the project/program office. 

· Budget policy and procedure development 

1. Provides advice and guidance to the assistant superintendent, directors, grant managers, and others regarding fiscal and grant related matters. Analyzes, researches, and reports on departmental fiscal matters. 

2. Implements and provides fiscal management for funds awarded under ARP CCDF which are issued as grants and contracts by the Division of Early Childhood.  Maintaining and monitoring timely processing of invoices, including periodic tracking of balances on requisitions and grants. Prepares and confirms the availability of funds for grant/contract reimbursements to local school systems, contractors, and private vendors and other recipients for disbursement of funds

3. Represents the department/division at meetings. 

4. Develops the financial portion of the State request and Federal ARP CCDF Grant and the federal financial reports. Writes detailed justification for items requested by program. Serve as a liaison between the various agency support units Interacts  with the budget and general accounting on complex budget/or expenditure issues, projections, deficits and modifications. Discusses and decides budget and expenditure issues.

MINIMUM QUALIFICATIONS

Education: Possession of a Master’s degree or at least 36 hours of equivalent post-baccalaureate course work.
Experience: Three years of administrative work experience. 
Notes:  
1. Two additional years of experience may be substituted for the Master’s degree or 36 hours of equivalent post-baccalaureate course work.  
 2. The above requirements are set by the Maryland State Department of Education in accordance with Education Article, Section 2-104.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  •  3-year grant accounting or/and grant monitoringKnowledge of GAAP Accounting         
  •  Knowledge of the Code of Federal Regulation (CFR)         
  •  Knowledge of advance functions using Microsoft Excel         
  •  Ability to reconcile, analyze data and produce variance analysis

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the
applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.




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