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ADMINISTRATIVE OFFICER II

Personnel Services Division, OPSB

Recruitment #22-003235-0077

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Introduction

The Office of Personnel Services and Benefits (OPSB), Personnel Services Division (PSD) of the Department of Budget and Management (DBM) seeks an Administrative Officer II.  This position will report to the Deputy Director of DBM's Personnel Services Division, assisting with Statewide programs, Leave Bank Appeals, Leave Bank audits, special projects, and performing HR generalist duties, as needed.

This is an internal only recruitment for current State employees. 

GRADE

14

LOCATION OF POSITION

301 W. Preston Street
Baltimore, MD 21201

Main Purpose of Job

This position performs a variety of HR tasks including recruitment, onboarding, and processing of HR transactions.  The position also performs auditing tasks for HR programs including but not limited to the State Employees’ Leave Bank and Employee-to-Employee Leave Donation Program and may assist in auditing for payroll/timekeeping functions.

POSITION DUTIES

  • Provides HR support to assigned agencies to perform recruitment and onboarding activities; Recruitment activities include, but are not limited to making recommendations and decisions on the hiring needs of assigned agency, creating announcements and assisting with development of job-related interview questions; assembling the interview packet, etc.;
  • Processes HR transactions, and gives advice and guidance to supervisors and managers, as well as providing information to employees based on interpretation of State laws, regulations, policies and procedures;
  • Performs auditing functions, mainly for Leave Bank and Employee-to-Employee Leave Donation Program but may be assigned other auditing projects; Extracts data from Workday, JobAps, and the Leave Bank and performs analysis of data; Performs outreach to State agencies to resolve discrepancies in data; 
  • Performs all other duties as assigned and maintains a regular and reliable rate of attendance.    

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

  • Experience interpreting State laws, regulations and policies;
  • Experience performing general HR related duties. 

LIMITATIONS ON SELECTION

This recruitment is limited to only current State of Maryland employees.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

EXAMINATION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire.The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If online access is not available, you may mail a paper application and supplemental questionnaire (if applicable) to:
DBM Recruitment & Examination Department 
301 West Preston Street, Room 608 
Baltimore, MD 21201  

All mailed documents must include the applicant's name and the job number and must be received by the closing date.   Resumes will NOT be accepted in lieu of completing the application.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

TTY  Users: call via Maryland Relay As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.  

People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country, and encourage them to apply.



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